Accounts Payable Associate

• Match invoices against receiving registers• Detail invoices for their pay date (check terms)• Check for freight charges on invoices to have them billed• Resolve any discrepancies contacting receiving or salesmen at the different branches and cost checks• Prepare an open payable for each check run• Reconcile invoices against the open payable report ( checks totals and verify payment to correct vendor)• Print checks• Mail checks• Review statements for past due invoices• Contact vendors for the past due invoices• Match Debits from returns to credits taken to prevent duplicate deductions and avoid future chargeback’s • Receive in Direct Shipments• Bill the customer after receiving the direct shipment material• Close out credit card purchases against the bank statement• Call for credits• Copy invoices or fax invoices for the various project departments• Keep spreadsheets for the projects departments (NSO, chargeback’s, and other discrepancies • Fill out credit applications for New VendorsMiscellaneous Payables• Opens mail• Detail invoices• Obtains approvals for each invoice (faxes invoices for branch locations or sent out by inter department mail)PROBLEM SOLVING – Briefly describe the nature of the decision making or problem solving which is part of this position. Include the extent to which this position is governed by established practices, rules, regulations, manuals, counsel/advice and independent thinking.• Works independently while keeping manager informed• Demonstrates strong investigative and communication skills to identify trends and recommend corrective actionQUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• MS Office skills• Ability to work independently to meet established deadlines and in a team environment• Very good verbal and written communication skills• Strong organizational skills with the ability to work independentlyEDUCATION and/or EXPERIENCE • Two to four years of accounts payable experience• AS in Accounting preferedLANGUAGE SKILLS • Read and comprehend basic information relating to the company’s accounting functions• Write and interpret simple correspondence and documentation• Ability to effectively present information in one-on-one and small to medium size groups, to customers, clients, front-line and management employees of the organization.MATHEMATICAL SKILLS • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. CERTIFICATES, LICENSES, REGISTRATIONS - none requiredPHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.None specificWORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• Majority of time will be spent in temperature controlled office environment