Paralegal/Contracts Administrator

Paralegal/Contracts Administrator

As Paralegal/Contracts Administrator at BostonCoach, you will assist with the day-to-day operations of the contracts management department.  BostonCoach, a Fidelity Investments company, is a premier worldwide provider of executive sedan, limousine and event transportation services

 

Reporting to the Director of Contracts, your responsibilities will include reviewing and analyzing legal documents, performing legal research, updating legal databases and organizing and maintaining records and files.  You will be working in an energetic, fast-paced team environment where excellence is the norm.

 

Responsibilities:

 

n  Assists in-house attorney with corporate transactions in areas of client, customer and vendor contract and program development.

 

n  Prepares, executes and files required legal documents and executes the administration of day-to-day departmental activities.

 

n  Creates, prepares, reviews and edits contracts, new work orders, amendments, modifications and change orders of a medium complexity level and contract risk type.  Negotiates and administers new contracts, changes, and non-disclosure agreements in accordance with corporate and area of assignment policies.

 

n  Reviews various complex documents, agreements and contracts for areas of improvement or revision; creates and revises documents as appropriate.  Analyzes documents to determine corporate risk; prepares and provides alternative approaches to mitigate the risk.

 

n  Acts as expert in providing support and assistance in proposals for new business. Creates appropriate approach and drafts documentation to facilitate process.

 

n  Drafts letters and other correspondence having a legal effect related to compliance matters for business units.

 

n  Maintains integrity of compliance and legal files by reviewing and updating files in the contract management database.

 

n  Maintains and preserves important original legal documents including scanning and indexing for electronic records and database.

 

n  Works in conjunction with interdisciplinary team to ensure contractual requirements are met as determined by established deliverables; ensures adherence to those deliverables; communicates milestones and commitments.

 

n  Acts as an interface and point of contact with the client and internal staff regarding contractual issues; resolves issues and communicates approach.

 

n  Assists with due diligence fact finding related to matters within the contracts department, including gathering such facts from personnel within business units.

 

Skills:

 

§ Good negotiation skills and training; business and contract writing skills; analytical and problem-solving skills; organizational skills to balance and prioritize work; interpersonal skills to communicate with customers, suppliers, and support personnel

§ Ability to work both in a team environment and independently with minimal supervision

§ Ability to keep sensitive and confidential material private

§ Ability to exercise creativity, judgment, and leadership capabilities in interpreting and solving complex problems

§ Ability to provide direction to other personnel

§ Ability to recommend measures to improve processes

§ Ability to multi-task and work as a self-motivated team player

 

Requirements:

 

n  Bachelor’s degree or equivalent combination of education and experience: pre-law, business administration or related field preferred

n  Paralegal training (certification or equivalent) and five (5) years’ experience with contract review, negotiation and general administration

n  Experience working with contract administration, concepts practices, procedures and law

 

To apply, contact:  Judy Gagnon at Judy.Gagnon@Bostoncoach.com