Human Resources Assistant

Position: Human Resources Assistant

Position Summary:

Provides administrative support to the Human Resources Manager on all personnel matters.

Duties and Responsibilities:

• Performs customer service functions by answering employee requests and questions.

• Conducts benefits enrollment for new employees.

• Maintains and Verifies I-9 documentation.

• Submits the online investigation requests and assists with new employee background checks.

• Reconciles the benefits statements.

• Updates HR spreadsheet with employee change requests and processes paperwork.

• Assists with processing of terminations.

• Assists with the preparation of the performance review forms.

• Assists HR Manager with various research projects and/or special projects.

• Assists with recruitment and interview process.

• Schedules meetings and interviews as requested by HR Manager.

• Schedules conferences by reserving facilities at local hotels and/or restaurants.

• Makes photocopies, faxes documents and performs other clerical functions.

• Files papers and documents into appropriate employee files.

• Assists or prepares correspondence.

• Prepares new employee files.

• Processes mail.

• Performs other duties as assigned.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully

• Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.

• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.

• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.