Senior Administrative Assistant/Executive Secretary

CAREER EXCELLENCE.....TIME AND AGAIN!!!!!!!!Spherion, one of the nation's leading staffing firms, is seeking experienced Senior Administrative Assistants/Executive Secretaries to work at one of the leading insurance companies located in the arena district.JOB RESPONSIBILITIES:Correspondence/Communications: Reviews, highlights and priortizes regular and electronic mail.  Compiles mail for executive's review.  Redirects mail to appropriate staff members.  Maintain follow-up system on action mail by phone or memo. Prepares letters, memos and/or reports, often of a confidential nature.  Draft responses for approval.  Composes and sends correspondence such as letters, and/or instructions on policies and procedures, and reponses regarding receipt of information. Answer phones, take messages, and/or redirect calls.  Greets visitors.  Respond to a wide range of inquiries that are sometimes sensitive in nature.Scheduling/Coordination: Maintain executive's calendar.  Schedule meetings and conference rooms, prepare agendas, plan lunch and dinner arrangements, select menus, establish time frames, and secure audio visual equipment.  Assure that schedules are maintained.Job Details: Coordinate travel arrangements for executive that include:  flight and hotel reservations, ground transportation, meeting schedules, and itinerary preparation for extended travel. Process check requests, expense reports, and other requisitions to pay bills, clear expenses and/or order supplies. Maintain and update office records. Perform other duties as assigned.Minimum qualifications include: 3 to 5 years of administrative/executive secretarial experience Proficiency in MS Word, Excel, PowerPoint Typing 50 to 60 wpm a must Able to multi task and work with strict deadlines Knowledge of Lotus Notes (email) is a plusQualified candidates please email your resume to beverlylang@spherion.com   Since 1946, Spherion has been helping talented individuals find rewarding job opportunities that drive excellence in their career. Through a network of 700 offices nationwide, we place 300,000 job seekers in fulfilling office professional, industrial and contact center positions every year. Put our career specialists to work for you!