Admin Asst./Office Manager

 



Job Title: Administrative Assistant/Office Manager



SUMMARY
The primary duty of this position is assisting the management team maintain excellent communication with the stores and with other team members. Other broad responsibilities include systemization of management information tools and methods as well as improving the efficiency of existing systems. The job involves multiple deadlines and skill sets. Assignments will include organizing tasks for others as well as independent task and project work.



ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Supply and material purchases for the office and satelite locations Schedule and follow up on requested repairs for the office and satelite locations Project coordination for office and satelite locations Maintain communications systems and services such as phones, internet and long-distance service Conduct research for management team members Cover phones when necessary Process purchase requests for the office and satelite locations Process repair requests for the entire company



QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



EDUCATION and/or EXPERIENCE
High school diploma; Two to four years of related experience and/or training; or equivalent combination of post secondary education and experience related to bookkeeping/accounting/business administration. Computer literacy in Excel, MS Word, and Internet applications; general knowledge of computer terminology.



LANGUAGE SKILLS
Ability to read, analyze, and interpret documents such as operating and maintenance instructions, professional journals, or procedure manuals. Ability to write routine reports, business correspondence, and responds to common inquiries. Ability to effectively request and present information and respond to questions from managers, employees, clients, customers and the general public.



MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as percentages. Ability to interpret common graphs and apply concepts of basic algebra.

REASONING ABILITY
Ability to apply common sense understanding to carry out daily functions. Ability to solve practical problems and deal with several variables in situations where varying degrees of standardization exist. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.



CERTIFICATES, LICENSES, REGISTRATIONS
Marsoner, Inc. d.b.a. Fascinations requires two forms of identification verifying employment eligibility as defined in Form I-9 from the U.S. Department of Justice. No specialized certificates, licenses, or registrations are required for this position.



PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Under 1/3 of a day is spent on the following physical activities: sitting and climbing



Approximately 2/3 of a day is spent on the following physical activities: standing, walking, sitting



Over 2/3 of a day is spent on the following physical activities: talking and hearing



Under 1/3 of a day would it be required to exert the following force: lifting/carrying up to 50 pounds



Under 1/3 of a day would it be required to exert the following force: lifting/carrying up to 25 pounds



Under 1/3 of a day would it be required to exert the following force: lifting/carrying up to 10 pound





DEMANDS ON TIME
Minimum time requirements are representative of those an Administrative Assistant must uphold in order to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities or special extenuating circumstances to fulfill these commitments.

Full Time: 40 Hours a week



Overtime may be necessary as workload demands



The ability to work varying hours on various days of the week. Weekend work may be required as workload demands



Sporadic out-of-town travel will be required





WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Temperature controlled environment.



Light exposure to household cleaning products.



Moderate to Loud noise levels.