Real Estate Services Coordinator

Description:Answers, screens and directs incoming calls. Assists with tenant customer service. Opens and distributes incoming U.S. mail and interoffice mail. Distributes faxes to the appropriate individual.Prepares correspondence as needed by the Real Estate Manager. Performs general administrative and clerical duties including making copies and filing. Maintains tenant, vendor, and property files.Prepares internal lease administration documents such as lease abstracts.Tracks certificates of insurance for tenants and vendors. When necessary, prepares correspondence for insurance issues.Maintains accurate tenant and vendor lists and files.Coordinates vendor maintenance issues. Follows up on the status of vendor jobs.Codes and processes all accounts payable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment. Other duties may be assigned.SUPERVISORY RESPONSIBILITIES Coordinates and assigns tasks to co-workers within a work unit and/or project. Coordinates the work to be completed but is not responsible for formal supervision of employees.Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and EXPERIENCE High school diploma or general education degree (GED) and a minimum of two to four years of related experience and/or training.COMMUNICATION SKILLSAbility to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to present information to an internal group. FINANCIAL KNOWLEDGE Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.REASONING ABILITYAbility to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.OTHER SKILLS and/or ABILITIESIntermediate skills with Microsoft Office Suite.Salary/Benefits: Salary commensurate with experienceJob Location: New York, NYJob Number: 4040Company Profile:CB Richard Ellis Group, Inc. (NYSE:CBG), a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world's largest commercial real estate services firm (in terms of 2007 revenue). With over 29,000 employees, the Company serves real estate owners, investors and occupiers through more than 300 offices worldwide (excluding affiliate offices). CB Richard Ellis offers strategic advice and execution for property sales and leasing; corporate services; property, facilities and project management; mortgage banking; appraisal and valuation; development services; investment management; and research and consulting. CB Richard Ellis is the only commercial real estate services company named one of the 50 "best in class" companies by BusinessWeek, and was also named one of the 100 fastest growing companies by Fortune. Please visit our Web site at www.cbre.com Our Asset Services group transforms assets into opportunities by providing measurable results in property management, leasing, tenant relations, project and construction management, technical services, risk management, purchasing, energy management and financial reporting.CBRE is proud to be an equal opportunity employer.