Order Entry Clerk

Borealis Press, in Surry, Maine is looking for an Order Entry Clerk to join it's team. For over fifteen years Borealis has been one of the leaders in the Greeting Card industry and always one of the leaders in "green" manufacturing. (www.borealispress.net)

Below is the position description:

Job Title: Order Entry Clerk

Department:   Sales

Reports To: National Sales Manager

Date:   July 28, 2008



 

SUMMARY

The Order Entry Clerk is responsible for 100% of all customer orders being entered into the Borealis accounting system and to ensure all orders are exported on schedule with FAI and are delivered to customers in a timely fashion. These include all orders, whether received by a Sales Rep, customer or other Borealis employee.

 ESSENTIAL DUTIES AND RESPONSIBILITIES

Position duties and responsibilities include the following. Other duties may be assigned.

 

1. Retrieves all orders from fax machine, email, phone orders or orders from other employees and enters them into the Borealis order log and accounting system.

2. Works closely with Accounting, Customer Service and the National Sales Manager to ensure any orders entered are for customers that are in good financial standing with Borealis and that no orders are entered for processing with any customers that are currently past due on their prearranged payment terms. 

3. Works closely with the Office Manager as directed by the National Sales Manager to ensure that all customer needs are being met.

4. Maintains and keeps organized all storage, electronic and hard copy, of all sales orders for future reference.

5. Works closely with, and attempts to assist all employees from all other departments at all times.

6. Process all returns into the system.

 

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Individual must consider him/her self extremely computer literate and one who pays extraordinary attention to detail.

 

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

 

CERTIFICATES, LICENSES, REGISTRATIONS

Driver’s license is required.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is frequently required to sit.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually quiet.

Qualified applicants should live within reasonable distance to Surry and should email their resumes to jobs@achievementcg.com . No phone calls please.