Administrative Assistant

Global Production and Manufacturing Services (GPMS), a shared services division of Cengage Learning, supports our business unit customers in their goal of supplying education and training solutions to their customers across the globe by providing world class production and manufacturing services.
 GPMS, a shared services division of Cengage Learning, has an immediate opening for an Administrative Assistant at our Boston, MA. location. We seek a highly skilled, organized, and efficient administrative professional who will manage administrative and project support for the VP of Global Content and Media Production. Working independently and as a team member, the Administrative Assistant will handle scheduling/calendaring, project tracking, travel arrangements and expense reports; coordinate internal and external communications; prepare presentations; provide support where needed for CMP team, and handle a variety of other administrative activities. The Administrative Assistant will also be responsible for special projects and assignments.
 Overview of Accountabilities:
The successful candidate must be able to prioritize work projects in a timely manner.  You must demonstrate strong initiative, self-motivation and high standards with an upbeat and positive attitude. This position will require frequent interaction with senior members of the organization as well as outside parties, including Cengage Learning senior leadership. Requires excellent multi-tasking abilities, strong computer skills, superior oral and written communication skills. Duties are highly confidential and require comprehensive knowledge of company policies, procedures and operations. Responsibilities require discretion, judgment, tact and poise. Requires keen interpersonal skills and a high level of professionalism.  
Specific Accountabilities:
FINANCIALAssist with completion of Expense Reports.May assist in the development and distribution of supporting budgetary or financial reports.


COMMUNICATIONS/INTERPERSONAL CONTACTSFormulate and clearly communicate ideas to others, providing a variety of information to staff and others to assist workflow throughout the organization. Excellent computer and phone skills are a must. Work and effectively communicate with a diverse group of people, including Cengage Learning personnel, managers, employees, customers, and vendors.Consistently demonstrate professional, positive, and approachable attitude/demeanor and discretion. Demonstrate sensitivity in handling confidential information.Manage schedule, and travel arrangements.Responsible for taking and distributing meeting minutes.Assist in preparation of Monthly Report to Corporate. 

COMPLEXITY/PROBLEM SOLVING:Coordinate multiple diverse projects with several variables, set realistic deadlines, and manage a timeline.Adapt or modify processes in response to changing circumstances.Resolve routine problems independently; consult with supervisor to develop plans for resolution of unusual or complex problems. Must be resourceful in gathering data and getting answers to questions. 
DISCRETION/LATITUDE/DECISION-MAKING:Demonstrate common sense, flexibility, and teamwork with the ability to exercise independent judgment. Make day-to-day decisions within the scope of work assignment.

KNOWLEDGE/SKILLS/EXPERIENCE:

Associates degree required; BA/BS preferred. Minimum of 3 years related work experience in busy office setting reporting to senior manager.  Solid knowledge of MS Office – must be proficient in Word, Excel and PowerPoint. Knowledge of Apple computers a plus. May require database management with ability to produce reports.  Proven organizational and administrative skills, and attention to detail.  Ability to organize time and manage diverse activities. Meet deadlines.


To apply for this position click here: http://tbe.taleo.net/NA1/ats/careers/requisition.jsp?org=LEARNING&cws=1&rid=1468