Senior Contract Administrator (Full time)

Senior Contract Administrator (Full time)

 

GCAP Services, Inc., a California based consulting firm providing management solutions to leading corporations and public agencies, is seeking qualified professionals to grow with our team in our northern California office (Sacramento area). As the contractor of choice for key government and commercial clients, GCAP has several opportunities available.  If you can demonstrate that you have the requisite experience, education and aptitude to work in a dynamic environment, we would like to hear from you.  The selected candidates will possess excellent written and verbal communication skills.

 

GCAP offers an excellent salary, a benefits package (for full time positions), flexible work environment, and tremendous growth opportunities.

 Contact: email resume with salary history and expectations to Office Administrator at drushing@gcapservices.com . 

 Open Position Title & Description

 

1.  Senior Contract Administrator (Full time)

 

Under general direction from the Lead Contracts Manager, the Senior Contract Administrator will be responsible for preparing contract documents for award; approving subcontracts; assisting grantees with amendment requests; providing contract administration and project management; reviewing invoices and reports; approving budget revisions; monitoring contract schedules and deliverables; performing programmatic reviews, fiscal assessments, and site visits; doing analyses and recommendations; and helping to maintain databases and updating status. The Senior Contract Administrator will interface with contractors and government representatives on key state programs under contract to GCAP Services. Responsibilities include providing support as needed for government and commercial projects managed at other GCAP offices. Duties are varied and challenging.

 Knowledge & Abilities:

Incumbent must demonstrate the following:Attention to detail and accuracy Good work-ethic assuring goals achieved in a timely mannerExcellent analytical and organizational skills with ability to prioritize and multi-taskAbility to communicate clearly and effectively, both orally and in writing Knowledge of government procurement processes and procedures Strong background and knowledge of contract administration and accounting Proficient in interpreting contractual documents Good financial analysis skills, math skillsQuality work products  Proficient in the use of Microsoft Office applications  Ability to work independently or on a teamGood people skills offering effective customer support and client satisfactionAbility to effectively interact with persons of diverse socio-economic and ethnic backgrounds.Ability to represent GCAP in a professional manner

 

Example of Duties:Review proposals, scopes of work, and budgets; negotiate terms and conditions; and prepare contract documents for award Assist in finalizing requests for contract amendments, write recommendation letters, present requests at Amendment Workshops, prepare templates and track amendments through signature process  Review and approve subcontracts and modifications (terms and conditions, SOW, budgets, etc.)  Approve budget revisions, delivery schedule changes, etc.; review minor scope changes and provide recommendations  Review and process grantees’ monthly status reports, Quarterly Progress Reports  Help monitor contract schedules and deliverables, coordinate timely delivery of client work products and update tracking sheets and project status reports Obtain requests for out-of-state travel; review against contract and State and program guidelines, prepare recommendation for approval  Review invoices for reconciliation of detailed charges and verification that invoiced costs are allowable, allocable, and consistent with contract terms and conditions. Approve project invoices for payment.Perform programmatic reviews, fiscal assessments, and site visits  Do analysis and problem solving and provide recommendations Respond to client requests for assistance, locate or prepare appropriate resources and materials, attend meetings as required, etc.  Help maintain databases and update statusPrepare reports, presentations, spreadsheets and flowchartsExecute effective verbal and written correspondenceProvide support to the Lead Contract Manager and Project Manager on special projectsInterface with contractors and government representatives and maintain effective relationships with the business community and government agenciesWork with Lead Contract Manager and other GCAP staff to develop strategic partnerships and promote our services

 Requirements:

· Bachelor’s degree required (courses in business, economics, public administration or related field preferred)

· Several years experience in government contracting and knowledge of State and Federal contract requirements

· Previous experience with contract and subcontract management

· Experience in accounting and reviewing invoices 

· Experience in creating and maintaining databases and working with spreadsheets.

· Experienced in Microsoft Office applications (Word, Excel, PowerPoint and Outlook) combined with good analytical skills. Experience with Visio and Access is a plus.

· Project management background and varied public and private experience is a plus

 

 

Job Conditions:Occasional travel to training sites, clients’ offices, or contractor’s sites  

 

 

Salary Range: Salary will be commensurate with experience