Senior Accounts Payable Clerk

The United States Golf Association in Far Hills, NJ is seeking a reliable experienced Senior Accounts Payable Clerk to coordinate accounts payable functions, as well as be responsible for employee advance accounts and regional check reports, along with preparation of various analysis and reports.

 

Duties Include:

1. Process all expense reports for Executive Committee and Women's Committee.  Compile reimbursement reports.  Ensure payments are timely and accurate.

 

2. Maintain all staff advances.  Review monthly and follow-up on outstanding advances.

 

3. Process all regional disbursements including imprest account activity, rents, etc.  Ensure that disbursements are timely.  Ensure that imprest guidelines are followed.  Reconcile imprest bank statements to general ledger.

 

4. Process invoices for several large vendors.  Process refunds for members program, order department and Champ entries.  Process ACH overload.

 

5. Process all prize money payments.  Ensure that prize money payee information is complete and accurate.  Calculate withholdings required for NRA and state taxes.  Ensure that payments are timely and accurate.  Reconcile records to general ledger.

 

6.  Coordinate 1099 and 1042S activities.  Ensure that required forms are on file.  Verify tax withholding and other calculations.  Generate forms and reports for annual filing.  Ensure that filings are complete, accurate and timely.  Reconcile filings to general ledger.

 

7.  Reconcile account payables print-out to general ledger.  Resolve problems. 

 

8.  Process ACH payments.  Send Positive Pay information to bank.  Process and record foreign drafts.  Initiate stop payments and check inquiries.  Identify and resolve problems.

 

9.  Coordinate accounts payable audit activities.  Compile audit schedules.  Verify accuracy of records and reports.  Locate back-up documents.  Identify and resolve problems.  Ensure that audit activities are completed in a timely manner.

 

10.  Track and approve all credit card fees, AAA reimbursements and airline club fees.

 

11.  Open, date stamp and distribute accounts payable mail.

 

12. Prepare daily cash position report.  Initiate cash transfers.  Compile entries to record monthly transfer activity.

 

13.  Perform special projects/tasks/analysis.

 

14.  Prepare reports, Expenditure summaries, Audit schedules, 1099 and 1042S Forms, Airfare Exception Report.

 

Working Relationships

Senior Director of Finance

Controller

Manager, Accounting

All levels of USGA staff

Accounts payable vendors

 

Knowledge, Education, Skills & Abilities:

Accounts payable experience required.

General ledger experience helpful

Accounting education helpful

Knowledge of MS Office, Excel required.

 

Skills Required

Interpersonal skills (cooperation, communication, flexibility, tact, etc)

Communication skills (written & verbal)

Accounting knowledge (basic)

Accounts Payable knowledge

Analytical ability (basic)

Organization and efficiency

Productivity (speed, accuracy, initiative, etc.)

Problem resolution skills

Personal computer skills (basic data entry and/or typing)

Calculator skills (speed & accuracy)

Organized efficient

 

Other Duties:

Tasks must be completed accurately and on a timely basis

Significant overtime is often required, especially during peak volume periods

Championship travel may be required.

 

To Apply:

Please send cover letter MUST include salary expectation and resume to HR@usga.org .