Processing Assistant I

Job Description:Processing Assistant I - Los Angeles, CAFINRA is currently seeking a talented individual to join us as a Processing Assistant in our Downtown Los Angeles, CA location.This is skilled administrative work in which incumbents are gaining proficiency in their assigned roles and working under close supervision. This position performs a wide variety of tasks such as typing, formatting, and editing correspondence, filing, setting up hearing rooms and processing arbitrator payments.Essential Job Functions:· Generates and mail letters and correspondence as instructed by the Case Assistants and Case Administrators, including acknowledgement of receipt, deficiencies, service, overdue answers, invoices, list of arbitrators, case packets, witness lists, motions, awards and post-award proceedings.· Processes hearing process fees and generates and mail invoices.· Selects Chair of panels and generates and mail notice to the parties.· Inputs hearing dates in system.· Reserves hearing rooms and prepare rooms for hearing on premises.· Makes reminder of hearing calls to parties and arbitrators.· Cleans hearing rooms after hearings and arranges for box storage.· Closes the hearings and processes arbitrator honorarium.· Reviews arbitrator expense reports for submission to Finance.· Fulfills tape requests.· Files correspondence and other material promptly.· Prepares files for storage.· Maintains electronic and physical file and enters all case-related information in the notes screen in accordance with established protocols. · Cross-trained on job functions of Logistical Assistants and acts as backup.Education/Experience Requirements:High school diploma or equivalent. Two years of related administrative experience. Knowledge of office procedures, grammar, punctuation, and spelling. Ability to work with sensitive and confidential information. Proficiency in the use of word processing, spreadsheet, and presentation software is preferred. Keyboard 55 words per minute is preferred.Working Conditions:Work is normally performed in an office environment. Occasional travel may be required. Some overtime may be required. About FINRA:The Financial Industry Regulatory Authority (FINRA) was created through the consolidation of NASD (National Association of Securities Dealers) and the member regulation, enforcement, and arbitration functions of the NYSE (New York Stock Exchange). We are the largest non-governmental regulator for all securities firms doing business in the United States and are dedicated to investor protection and market integrity through effective and efficient regulation. Our efforts are not just on the enforcement of rules, but on forward thinking activities such as member education, investor education, compliance training for industry firms and increased collaboration with other U.S. and international regulatory bodies. We invite you to join us in our mission to protect investors and market integrity.



Job Experience:see position descriptionMinimum Education Required: High SchoolYears of Experience Required: 3-5 YearsExpected Travel Time: None