Medical Administrative Assistant

SUMMARY
The position performs administrative, clerical, and technical functions of the program/facility by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Operate telephone systems, route incoming calls, record, and distribute messages in an accurate, timely, and professional manner.

Greet and announce clients and visitors to appropriate staff members.

Perform and assist in clerical intake process on all clients, assist with maintaining client files, and include case affiliate for reporting purposes.

Coordinate and type all reports required by outside referral agencies such as client and population reports and meet designated deadlines to ensure regulatory compliance.

Compose routine letters, correspondence, memos, reports, and other confidential information to assist appropriate supervisory and administrative staff members.

Types and distributes monthly reports or correspondence via fax/mail to appropriate outside referral agencies to ensure regulatory compliance.

Distribute incoming mail and prepare out going mail.

Assist with reports for general program/facility correspondence such as and client reports, facility evaluation reports, policies and procedures, meeting minutes, to include maintaining back up files to support the operation of the facility.

Contact appropriate individuals for repair and maintenance of office equipment.

Utilize as backup purposes for payroll and time keeping functions.

Maintains administrative filing system that provides access to specific information according to outside referral agencies to ensure regulatory compliance.

Maintains various daily, weekly, and monthly reports as assigned.

Adhere to departmental policies and procedures to ensure compliance with current practices and regulatory standards and guidelines

Assist with office supply ordering, distribution, and filing.

Attend staff meetings and conferences.

Supports the Cornell Abraxas' philosophy and mission and promotes the Seven Key Principles of care.

Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

The position has no supervisory responsibilities.


COMPETENCIES

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or GED and minimum two years medical office related experience; Business school diploma and minimum six months medical office related experience. Must have knowledge of medical office billing practices, CPT and ICD-9 codes and medical terminology.

Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills
Ability to apply basic math skills concepts such as addition, subtraction, multiplication, and division.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills

Word processing, email, and spreadsheets

Certificates, Licenses, Registrations

Other Skills and Abilities

Ability to edit correspondence and reports for content and grammar.
Ability to meet deadlines and prioritize.

Other Qualifications

At least twenty-one (21) years of age
Criminal clearances (Act 33 and 34 clearances, specific State and child clearances and if necessary FBI)
Valid driver's license
Valid registered vehicle insurance

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to talk or hear. The employee is regularly required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls;and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

The employee is occasionally required to reach with hands and arms and use legs to lift/move up to 50 lbs. or more.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to work effectively in a fast pace office environment.

Ability to effectively handle clients who are threatening and difficult.

The noise level in the work place is usually moderate.

If interested, please apply online at http://track.jobviper.com/ViewJob.asp?id=562339-3-723