Marketing Administrative Assistant

Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company’s solutions enable customers to protect and better use their information—regardless of its format, location or lifecycle stage—so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter at www.twitter.com/IronMountainInc for more information.

　

We are currently recruiting for a Marketing Administrative Assistant…

Job Summary

Provide administrative and project support to two Vice Presidents in North America Marketing. This position is focused on heavy calendar management, oral and written communications, presentation/spreadsheet creation and general administrative support, plus the opportunity to grow professionally

Essential Functions

* Calendar management; schedule and coordinate meetings with other executives; schedule and coordinate team meetings
* Manage VPs by getting them to meetings on time and in the right location, ensure meeting materials are provided prior to each meeting
* Organize and prioritize numerous projects, initiatives and requests from both senior management and the larger team
* Use discretion when handling confidential/sensitive information
* Process invoices, track budgetary spend
* Strong work ethic and desire for professional growth; preferably in Marketing
* Exceptional communication skills; outgoing and friendly, able to communicate internally with all levels of the organization and externally with customers and partners, both on the telephone and in person
* Extraordinary organizational skills and attention to detail; able to shift priorities quickly and remain calm and focused under pressure; able to manage multiple projects/requests and meet deadlines
* Must be a self-starter and strong team player; foresees challenges and finds solutions, works with a sense of urgency
* Ability to work independently while being a strong team player; understands when to involve others in the decision-making process; exercises good judgment
* Proven ability to manage projects and streamline process
* High energy, flexible, fast learner, and can bring a high degree of commitment and a \"can do\" attitude to the team
* Skilled at creating effective working relationships
* Experience handling confidential/sensitive information
* Outstanding computer skills, including Outlook, Word, Excel, PowerPoint, SharePoint and Internet research
* Stellar writing and editing abilities with a keen eye for detail
* A sense of humor
* Manage strategic initiatives: create/update templates, spreadsheets and presentations, synthesize and evaluate data, track progress, ensure timeline adherence
* Review/finalize presentations for accuracy and formatting consistency; copy and distribute presentations prior to conference/meeting dates
* Assist on various projects as needed for exposure to areas of marketing (web, tradeshows, customer events, brand and communications)
* Coordinate all travel arrangements; assemble and submit expense reports



Job Requirements:
KNOWLEDGE, SKILLS, AND ABILITIES

Education　　　

* Bachelor’s degree preferred and/or equivalent work experience.　　　　　　　　

Skills　　　　　　　　　　　　　　　　　　　　　　　

* Exceptional organizational skills; strong team player; keeps calm under pressure
* Must be self-directed and work independently toward objectives with a sense of urgency; uses good judgment
* Strong communication skills (verbal and written); outgoing and friendly
* Project management skills
* Intermediate to advanced proficiency with MS Office (Outlook, Word, PowerPoint, Excel)
* Experience using the Internet for business information and communications
* Ability to help with the implementation of new processes as required to improve department efficiency and effectiveness
* Review/track monthly receipts, statements, and invoices and initiate payment and/or appropriate paperwork as required
* Must possess a strong desire to be part of a creating a world-class marketing team

As this function will be in communication with external clients and individuals throughout the organization, they will be responsible for representing Iron Mountain in a professional and courteous manner.
At this time we are considering only local candidates who are able to work without employer sponsorship. No agencies or phone calls, please.

Only those candidates whose experience best meets our requirements will be contacted.

Iron Mountain is an Equal Opportunity Employer.

Keywords: administrative, administrative assistant.


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https://ironmountain.hua.hrsmart.com/pm_module/cgi-bin/click.cgi?job_id=13820&site_id=35