Manager, Subcontracts

About RTI

 

RTI is an independent organization dedicated to conducting innovative, multidisciplinary research that improves the human condition. With a worldwide staff of more than 4,000 people, RTI offers innovative research and development and a full spectrum of multidisciplinary services. Universities in North Carolina founded RTI in 1958 as the first scientific organization in and centerpiece of the Research Triangle Park.

 

 

Job Description

 

The Manager has direct supervisory oversight of the Subcontracts team supporting RTI’s Science and Engineering and RTI Health Solutions Units.  Primarily responsible for all aspects of subcontract formation and administration of all domestic subcontracts issued by RTI.  Responsible for planning and organizing work functions, priorities, etc. for assigned staff and recommending changes in structures, methods, or procedures necessary to meet objectives for the Subcontracts Team. This position may carry a company signatory authority of up to $3M.

 

 

Responsibilities

 

-  Supervise a team of Subcontract Specialists and Administrators.  Leading and assisting in performance appraisals, promotions, recruitment and hiring of subcontract staff.  Ensuring there is sufficient supervision of workload and work quality for subcontracts staff, as required, maximizing effectiveness of available resources across RTI.
- Creating, monitoring, and reinforcing RTI subcontract policies and procedures to minimize risk to the Institute, particularly relating to subcontract pre-award, post-award and closeout functions. 
- Manager pursues subcontract management practices and development of effective sourcing strategies that enhance and protect RTI’s financial posture. Develop and conduct competitive bidding and source selection activities in accordance with federal procurement regulations to ensure the selection of “Best Valueâ€� suppliers. 
- Provide routine training and assistance to proposal staff on areas concerning market research, subcontract sourcing, small business considerations, federal competition requirements, price/cost analyses and sole source procedures.
- Prepare, negotiate and sign all types of contractual correspondence including, teaming agreements, non-disclosure agreements, price/cost analysis memorandums, modifications, and subcontract award documents.
- Prepare and maintain policies and procedures relevant to source selection activities, price/cost analysis documentation and other sourcing–related requirements.  Procedures will be made available to staff via the internet.
- Prepares subcontractor requests for proposals, evaluation selection criteria, terms and conditions, client flow-down requirements, price analysis memorandums, source selection decision documents.  Monitors and evaluates subcontractor performance; resolves disputes; maintains awareness of market conditions to determine future availability of services and pricing probability; and keeps Director advised of significant subcontract issues and potential problem areas.
- Ensure Subcontract proposal files include appropriate supporting documentation, e.g.., source selection decision documents, price/cost analyses, subcontractor budget, export licenses, indirect rate agreements, A-133 audits, representations and certifications, debarment checks.
- Prepare, submit, and track requests for client approvals (salaries, procurement, budget modifications, additional funding, waivers, etc.)
- Prepare and maintain to currency standard RFP terms and conditions (templates) for various contracting arrangements supporting federal, commercial and some international clients.
- Typical contract types include, firm fixed price, time and material, cost reimbursement, and cost plus fixed fee type agreements.
- Develop, review, process and sign subcontract/purchase order modifications.
- Develop and maintain prospective subcontractor source lists, past performance information database, and vendor/subcontractor registration web site.

 

 

Qualifications

 

- Experience in and knowledge of legal and business aspects of subcontract management in both government and commercial areas, with particular emphasis on FAR, OMB, CFR, Grant, Export Policy regulations. 
- Must have a proven background, experience and understanding of FAR Part 44 Contractor Purchasing System Review (CPSR) policies and procedures. 
- Solid experience and ability to motivate and manage subcontract personnel in a highly dynamic and changing workload environment. 
- Ability to work closely and flexibly with internal customers of contracts and program management staff and to design and manage processes so as to minimize delays and satisfy such customers’ legitimate business needs. 
- Initiative, creativity, flexibility and tenacity to originate, articulate and adapt subcontract and procurement management policies to serve evolving project staff priorities.
- Strong background, understanding and experience with preparing subcontracts and purchase orders, including Import/Export Control, Foreign Corrupt Practices Act, Source and Origin and other statutory/regulatory requirements for international purchases.
- Excellent written and verbal communications skills and ability to present subcontract issues and matters to subordinates and superiors. 
- Solid judgment and diplomatic skills and proven ability to prioritize and follow-through to completion.
- Must be willing to occasionally travel in order to support project and subcontract operations.
- Proven team building experience and abilities.
- Employee must have considerable knowledge of particular field of contracting to perform complex and unusual assignments.  Work requires resourcefulness and initiative in analyzing situations and applying principles and procedures to develop solutions to difficult problems.  - Employee must be able to apply a working knowledge of related fields, and apply and interpret Institute and federal policies.

- Baccalaureate degree in Business Administration, Finance, Accounting, or a related field, plus 10 years of federal/commercial contracting/subcontracting/procurement experience;
- Masters/JD degree plus 5 years experience in federal/commercial contracting/subcontracting/procurement experience.  Individual must also be able to qualify for a DoD Secret or higher level clearance for this position. NCMA, CPM or Federal Certification in Contracting/Procurement is a plus.

 

 

Equal Employment Opportunity

 

We are proud to be an EEO/AA employer M/F/D/V

 To apply for this position, go to www.rti.org/careers and apply on line for position number 11633.