Special Events Manager

American Heart Association Compensation - $38,000 plus benefits.What's your motivation? For some it's the opportunity to do extraordinary work or to develop challenging new skill sets. For others it's the ability to make a difference in people's lives or take on growing levels of responsibility and leadership. However you define your professional goals, you have the opportunity to achieve them at the American Heart Association. We have an excellent opportunity for a Special Events Manager in our Framingham, MA office. This position will work with the Regional Directors Directors in support of the Central Mass Heart Walk, Central Mass Heart Ball and the Rocky Neck, CT Heart Walk.In this position you will work closely with the Regional Director (RD) and Administrative Assistant (AA) on the events in a defined territory to ensure all components of the event are successfully executed. The Special Events Manager (SEM) will be pertinent in the planning and execution of each event in their defined territory. The SEM will be the point person for all logistics and second in command during the planning process and the day of event. The SEM will frequently work without direct supervision and is expected to prioritize tasks based on timelines and customer needs. The SEM reports directly to the Regional Vice President (RVP) or Senior Regional Director (SRD). The financial goal for this position will be $80,000 which reflects walker revenue from 'C' level companies.LOGISTICSThe SEM is expected to manage the following components of Special Events and Heart Walks:1. Secure required permits (raffle, parking, liquor, etc.).2. Negotiate with vendors (rentals, food, entertainment, etc.).3. Coordinate and manage layout of event site.4. Serve as contact person for event site personnel, support personnel, and vendors.5. Recruit, train, and manage volunteers (event committees, and day of event volunteers).6. Coordinate all printed materials (save the dates, invitations, programs, signs, etc) with other regional staff.7. Ensure sponsors receive appropriate recognition based on sponsorship benefits/guidelines.8. Ensure printed materials conform to company branding guidelines and receive approval from communications prior to printing.9. Ensure events incorporate elements of passion, education, and AHA mission .10. Coordinate registration areas.11. Organize and coordinate all transportation and delivery needs.VOLUNTEER MANAGEMENT/CUSTOMER SERVICE1. Work in the field with C companies to encourage and support the achievement of each walk goal. 2. Work cooperatively with the SRD, RD, and other staff working within the region to coordinate activities and share information and further the mission of AHA. 3. Train Heartwalk companies on Kintera to encourage use of online fundraising tools.4. Ongoing interaction and contact with event committees and event chairs.5. Respond to voice-mail, email, and phone messages from co-workers, volunteers, customers, and vendors within 24 to 48 hours of receipt.6. Handle payment for vendors.7. Develop volunteer schedule for day of event and distribute to volunteers and staff prior to the event.TRAVEL1. Attend committee meetings for various events in a defined territory.2. Visit companies to attend meetings, train employees on fundraising databases, and pick-up and/or drop-off materials as needed.3. Attend affiliate'wide meetings/trainings. Be on time and attentive.4. Pick up donated items for walks, often statewide.5. Run various errands for events.6. Attend appropriate trainings including Heartwalk Boot Camp in Dallas.7. Attend pre and post Heartwalk events.8. Attend all events in a defined territory.9. Attend volunteer fairs to recruit volunteers as needed.10. Meet with event site personnel at event site on a regular basis to ensure smooth operation day of event.Please review the experience section below to see if you meet the qualifications for this position.Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. To apply for this position or to see other opportunities with the American Heart Association please visit www.americanheart.org/careers We no longer accept mailed, faxed or e-mailed resumes. Please apply for positions directly through our website. Only those candidates deemed most qualified by the hiring manager will be contacted to interview. EOE M/F/V/D 1. Bachelors Degree and 2 years work experience, preferably in event planning or in a corporate or non-profit environment.2. Proficient in Microsoft office applications, including database management.3. Above average written, verbal and communication skills/ Ability to convey a positive and professional image.4. Self-starter with the ability to prioritize, multi-task and excel in a fast-paced environment. 5. Good decision making and problem solving skills.6. Ability to work with minimal supervision. 7. Experience leading groups and running meetings.8. Ability and willingness to travel within the tri-state area when needed and to attend national trainings/meetings in Dallas.9. Ability and willingness to work extended hours, including nights and weekends as needed.10. Ability to lift/move 25 pounds.11. Driver's License and transportation required.12. Satisfactory background checks including consumer credit, motor vehicle, and criminal history.