Senior Administrative Assistant- 5 years experience required

The American Humane Association is the oldest national organization dedicated to protecting both children and animals. Founded in 1877, American Humane is celebrating its 130th anniversary this year. Through a network of child and animal protection agencies and individuals, American Humane develops policies, legislation, curricula and training programs to protect children and animals from abuse, neglect and exploitation. The nonprofit membership organization, headquartered in Denver, raises awareness about The Link® between animal abuse and other forms of violence, as well as the benefits derived from the human-animal bond. American Humane’s regional office in Los Angeles is the authority behind the “No Animals Were Harmed�® End Credit Disclaimer on TV and film productions, and American Humane’s office in Washington is an advocate for child and animal protection at the federal and state levels. American Humane meets the strong, comprehensive standards of the Better Business Bureau’s Wise Giving Alliance and has been awarded the Independent Charities of America “Best in America� Seal of Approval.

 

American Humane is looking for a dedicated, self-motivated Senior Administrative Assistant to support the Vice President of the Children’s Division at American Humane’s headquarters in Denver, Colorado.

Responsibilities include:

·  Working in a fast-paced environment with a demonstrated ability to juggle multiple competing tasks and demands.

·  Ability to maintain a high level of confidentiality in work assignments.

·  Supporting the VP with the day to day operations of the Children’s Division at American Humane.

·  Exercising frequent independent judgment within agreed-upon limits.

·  Providing administrative support to the various external working groups and leadership committees, taking and recording/transcribing notes or minutes as needed.

·  Preparing travel arrangements for the VP and other employees accompanying the VP.

·  Developing and nurturing relationships with clients resulting in a positive, professional reputation for client interaction.

·  Assisting in the preparation of meetings and/or conferences, sending out agendas and other materials, and maintaining files for each meeting.

·  Typing and designing general correspondence, memos, charts, tables, graphs, business plans, etc.

·  Informing VP of all pending appointments and meetings, keeping the VP’s calendar current.

·  Organizing and prioritizing large volumes of information and telephone calls.

·  Gathering and processing of VP’s expense receipts for reimbursement.

·  Screening and proofreading a variety of documents, questioning content, editing terminology and verbiage. Position requires that the incumbent screen all documents going to the VP for review.

Requirements:

Candidate must be highly organized, possess the ability to handle sensitive and confidential situations with diplomacy, and should be able to multi-task at a fast pace.  The successful candidate will possess five or more years of progressively responsible and varied administrative/secretarial experience, with a minimum of two years as an assistant to a high-level executive. A Bachelors Degree is highly preferred.  Candidates must have advanced knowledge of a variety of computer software applications in word processing, spreadsheet and presentation software (MS Office Suite and Outlook). Candidates must have strong written and verbal communication skills to interact with individuals at all levels of the organization.  Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting tight deadlines.  Candidates with experience in a non-profit setting would be a definite plus! This position is full time and includes great benefits and flexible hours.  We provide a casual, friendly atmosphere. The annual salary range for this position will be $37,000 to $42,000 depending on experience.  Local candidates strongly preferred; no relocation assistance is available for this position.

For immediate and confidential consideration, please fax or e-mail your cover letter, resume, and salary history by Monday, September 22, 2008 to:

Michelle Pohle

HR/Administrative Assistant

American Humane Association

63 Inverness Drive East

Englewood, CO  80112

Fax:  303-792-5333

E-Mail:  michellep@americanhumane.org

 

No phone or agency calls

Non-Smoking Office - EOE