Human Resources Generalist

APHL Position Description – Revised 082908

 

POSITION TITLE:                 HR Generalist

STATUS:                                Full-time, Exempt     

LOCATION:                            Human Resources   

DRAFT DATE:                        082908                       

APPROVED BY:                               

APPROVAL DATE:   

          

POSITION SUMMARY:The Human Resources Generalist is responsible for providing support in functional areas of the Human Resources Office, which may include recruitment and employment, personnel records, benefits administration, and training. This position reports to the Director of Human Resources.

 

 

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

1. Talent Acquisition

Coordinate company-wide recruiting efforts, including ad placement, assistance with screening of resumes, phone interviews, weekly recruitment reporting and communicating with all hiring managers.

2. Benefits Administration

Perform firm-wide benefits administration, including coordinating open enrollment meetings designed to help employee obtain information and understand company benefits and other related incentive programs, processing new hire benefits and employee changes, and administering COBRA;

3. HR Reports

Generate ongoing and ad-hoc special reports pertaining to employee data such as FTE counts, benefit costs, staffing levels and deployments, turnover, absenteeism, recruitment, applicant tracking, compensation, promotions, and others utilizing ADP HRIS system;

4. Training

Work with Human Resources Director in coordinating the preparation and scheduling of company training programs; Responsible for copying and working on the training materials

 

5. Onboarding

Coordinate post-recruitment efforts, including producing offer letters, generating new hire orientation schedules, serving as first point of contact for post-recruitment and temporary-service questions and needs, and tracking and maintaining performance evaluation schedules and records;

Oversee new hire orientation program;

6. Administrative

Ensure proper paperwork execution, including drafting procedural paperwork for new actions, updating and maintaining employee files, and coordinating with payroll with paperwork/benefit implementation and compliance; Maintain APHL’s organizational chart and staff listings; Responsible for posting HR Communications to SharePoint. Data Entry into HRIS including payroll, benefit and other personnel updates.

7. Policies/Procedures and Process Flow

Assist the Human Resources Director in carrying out various human resources programs and procedures for all employees.

 

8. Events and Activities

Support other projects as assigned, including recognition program, wellness and social initiatives, monthly events and holiday-related functions.

9. Communication

Under the direction of the HR Director, facilitate HR communication and recruitment marketing efforts by coordinating the development and production of employee communications, including: HR Fun Facts, Benefits Communications, HR Updates and other internal and external marketing initiatives;

 

OVERALL QUALIFICATIONS:

 

This position requires a responsive, committed individual who recognizes the impact of the work on the organization as a whole.

 

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Qualifications:

 

1.The successful candidate should possess a Bachelor’s degree (preferred) or equivalent

2.2-4 years HR experience including Talent Acquisition, Benefits, Employee Relations and Performance Management

3.Ability to be self-directed and highly organized. 

4.Exceptional written and oral communication skills.

5.Excellent interpersonal skills.

6.Computer Skills: To perform this job successfully, an individual should have basic computer skills and be familiar with a Windows operating system.  This includes excel and word.

7.Proficiency with HRIS, preferably ADP

8.Team Player with a positive attitude!.

 

 

Physical Demands:

 

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the colleague is required to sit for long periods at a time; type using a computer keyboard; visually read information off of a computer monitor; talk, hear, and orally communicate information over the telephone.   Specific vision abilities required by the job include close vision and color vision and the ability to adjust focus.

 

Work Environment:

 

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

While performing the duties of this job, the employee could be exposed to outdoor weather conditions prevalent at the time.  The noise level in the work environment may vary from light to moderate depending on the location.

 

CRITERIA FOR PERFORMANCE EVALUATION:

 

Performance evaluation will be based on the abilities in meeting the criteria outlined herein.

 

POSITION REPORTS TO:

 

Human Resources Director

 

POSITION DESCRIPTION STATUS:

 

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position.  Other duties and responsibilities may be assigned as required. Association of Public Health Labs (APHL) reserves the right to amend or change this job description to meet the needs of its programs.  This job description and any attachments do no constitute or represent a contract.