HR COORDINATOR

Visiting Nurse Regional Home Care (VNR) is committed to providing excellent home health care services. VNR provides professional, compassionate and innovative health care services to the people of the New York City metropolitan area. Our mission is to provide quality health services to each individual and family that is appropriate to their needs.

 

HR COORDINATOR

 

SUMMARY

Assist with the day-to-day administration of the Human Resources Department. Compiles and maintains personnel records by performing the following duties.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.Assists the HR Director and HR Managers as needed. Assists the Human Resources Manager with recruitment related duties (setting up interviews, sourcing for candidates, greeting candidates and setting up for interviews, etc.).Maintains health records filing system to ensure all records are up to date for all current employees (PPD scheduling). Involved in the preparation of all facets of the new hire orientation process.Establishes employee files for all new employees.  Works with the HR Manager/Recruiter to schedule required pre-employment physical exams for new employees and performs necessary follow-up with new employees and medical exam facility to expedite results reporting and medical clearances. May draft and send appointment letters/emails to new employees.Maintains employment eligibility documentation for all new employees (I-9 binder).Manages employee files for VNAB, VNR and Empire (Manhattan Office) as needed.Participates in weekly HR staff meetings and recruitment meetings.Pulls customized reports as requested and runs regularly scheduled computer reports and vacancy reports.Completes, sends out, and monitors the return of reference requests to former employers and educational institutions. Responds to mailed/faxed information requests received from prospective employers or credit institutions.Types, duplicates, faxes and files letters, job descriptions, policies, forms, memoranda, etc. Prepares photo I.D. cards for staff upon hire and upon periodic expirations of existing cards.  Also issues office electronic access cards, replaces lost cards, and accepts returned cards from terminating employees.Schedules biennial tuberculin tests for staff and enters related data into the computer.  Reporting to the Human Resources Manager, assists with compliance plan as needed.Responds to general departmental telephone and mailed/faxed inquiries and routes same, as warranted. Receives, date stamps, and distributes/routes departmental mail.Assists with the file preparation process for regulatory surveys (NYS DOH, Joint Commission, etc.).Prepares recruitment packets for job fairs and career days.Prepare offer letters and new hire packets.Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE

Associate's degree (A. A.) or equivalent from two-year college or technical school; or three (3) years related experience and/or training; or equivalent combination of education and experience.

 

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively with customers or employees of organization.

 

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

 

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.  The employee frequently is required to sit.  The employee is occasionally required to stand and walk.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

 WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

 

For more information or to apply, visit us online at www.vnrhcs.org.

 

We are an equal opportunity employer.