Grants Coordinator

DUTIES:                                  

·         This position is responsible for the coordination of the accounts payable function within the Justice Center which include but is not limited to the following tasks:

s  Manage the processing of invoices, employee travel expense reports, American Express corporate card coding, compiling receipts and journal entries

s  Meet with Director, Justice Center on a weekly basis to review expenses

s  Train necessary support staff on accounts payable process

s  Liaison for expenses for headquarters and various offices of the Justice Center

s  Work with staff to improving systems for efficient processing of accounts payable

·         Prepare monthly financial reports and ledgers for project leads for each cost center

·         Ensure Justice Center timesheets are submitted in timely manner as well as the following tasks in regards to timesheet collection:

s  Review that cost centers are appropriately charged according to what current budgets will allow

s  Prepare allocation for administrative staff time.

s  Ensure Project Directors have reviewed and approved junior staff timesheets

s  Update spreadsheets for tasks, active accounts and web calculation

·         Report to staff on a monthly basis of grants ending, reports due to funders and contracts expiring

·         Responsibilities in support of Budget Director are as follows:

s  Assist the Budget Director with data collection, input and analysis for the development of budgets, budget redistributions, budget reconciliation, and other calculations necessary to track the status of the budgets.

s  Draft letter of agreements and maintain database of current contracts  

s  Implementing new systems for managing reports and communicating financial information to Justice Center staff

s  Other duties as assigned by the Budget Director.

 

 

EDUCATION/ EXPERIENCE:

s  BA/BS degree preferred.  The ideal candidate will have at least 2 years of experience in finance in a non-profit setting including direct experience in managing accounts payable.   This job is an ideal opportunity for someone who is interested in a position with increasing responsibilities that will eventually lead to a significant role in project and/or non-profit management.

s  Proficiency in Microsoft Excel.

s  Excellent communication skills, written and oral

 





Interested individuals email the following materials

1. Cover letter

2. Résumé

3. References (at least two) 

 

Applicants who do not submit all of these materials will not be considered.