Executive Assistant

Organizational Overview:

Believing that education is the great equalizer, the Edwin Gould Foundation provides support for innovative organizations that create bold, best-in-class solutions to increase the number of college graduates from under-resourced communities. Edwin Gould is deeply concerned that America has lost its standing as the number one producer of college graduates and that every year in America there are 1.5 million students in the top half of their high school who can but don’t earn a college degree. The Edwin Gould Foundation seeds and grows educational models that empower motivated yet underserved students to enter college, graduate and advance society. With an endowment of $70 million and a budget approaching $5 million, Edwin Gould has been successful in leveraging its resources yielding an additional $25 million for grantees over the past few years. Grantees include the Breakthrough Collaborative, Citizen Schools, Generation Schools and Sponsors for Educational Opportunity. By leveraging their investments and creating long-term, intimate relationships with their grantees, Edwin Gould helps produce more college graduates, builds a stronger workforce and makes the American Dream possible for more of the nation’s youth.

 

Position Overview:

Reporting directly to the CEO and CFO, the Executive Assistant will leverage the members of the Foundation’s Executive Team and ensure smooth daily operations by providing high-quality administrative support, serving as the front line of communication for internal and external constituencies, and designing and implementing efficient systems and processes that optimize effective flow of information. The Executive Assistant will manage an Administrative Assistant, vendor relationships, and day-to-day interactions with resident grantees, and will foster a spirit of responsiveness in line with the mission and goals of the Foundation.

 

Responsibilities:  

 

Executive team support 

·         Manage the prioritization of and response to all incoming requests and communication directed to the Executive Team from internal and external constituents, taking responsibility for replies whenever possible and developing systems to optimize the flow of information 

·         Provide high-quality administrative support to the executive team, managing calendars, travel and itineraries, expense reports, drafting correspondence, and creating preparation materials for projects and meetings 

·         Manage the scheduling, communications, and production of reports and minutes for the organization’s Board of Directors as well as the Executive and Strategic Committees 

·         Establish, maintain, and coordinate filing systems and documents for key projects, initiatives, and relationships

·         Serve as liaison to staff, ensuring regular communication

·         Lead special projects and initiatives

 

Office Management

·         Ensure an exceptional level of customer service and maintenance of ongoing professional working relationships with the Foundation’s constituents by managing and responding to incoming requests

·         Manage Foundation operations calendar to ensure alignment with priorities and seamless coordination of activities and communication

·         Hire, train, supervise, and develop Administrative Assistant

·          Anticipate and manage preparation for upcoming meetings, events, and activities

·         Build, streamline, and document systems and processes that ensure consistent and excellent delivery of services 

 

Qualifications: 5+ years of professional experience, preferably in a fast-paced administrative support role Demonstrated experience with and commitment to the mission of the Foundation and the work of its grantees Excellent written and verbal communication skills Demonstrated experience fostering collaboration Exceptional organizational skills and attention to detail with a mature and professional style Experience managing multiple projects with competing priorities and timelines simultaneously Demonstrated ability to work independently and as part of a team Proficient in database management and Microsoft Office software; an interest in and knowledge of Web 2.0 technology preferred Comfort with the use of technology and internet as a communication vehicle to promote the Foundation’s work and highlighting grantees Bachelor’s degree or equivalent experience required

 

To Apply:  Please upload a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position and stating how you heard about this opportunity, both in Word format and addressed to Kassie Seetaram, Chief Financial and Administrative Officer at http://jobs.cgcareers.org/application.aspx?id=1252.  No calls please.  Applications will be reviewed on a rolling basis.

 

An equal opportunity employer, the Edwin Gould Foundation values a diversity of experiences

and opinions throughout its work and strongly encourages individuals from all backgrounds

to apply for this role.About Commongood Careers

The Edwin Gould Foundation has partnered with Commongood Careers to conduct the search for an Executive Assistant. Commongood Careers is a nonprofit search service that connects talented individuals to organizations that are dedicated to creating positive social change. Founded and staffed by nonprofit professionals, Commongood Careers offers personalized, engaged services to jobseekers and organizations throughout the hiring process, as well as access to a wealth of knowledge about nonprofit careers.  Learn more about Commongood Careers at http://www.cgcareers.org