Purchasing Logistics Coordinator

SUMMARY

Reports to the Director of Purchasing/HR. Coordinates purchasing and delivery logistics of scrap copper. Assists in administrating paper flow for the daily activities of the Purchasing Department and performs other purchasing duties as assigned.

 

1.0   ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties and responsibilities include the following. Other duties and responsibilities may be assigned.

1.1         Coordinates required scrap copper purchasing with Sales and Production Control.

1.2         Obtains quotations and places orders for scrap copper and coordinates logistics to ensure needed delivery.

1.3         Assesses scrap vendor capabilities, develops alternative sources, evaluates vendor performance, and negotiates price and delivery. Ensures supplier communication is maintained and develops current and new suppliers.

1.4         Adheres to purchasing and inventory control procedures and sequence of operations within department.

1.5         Identifies and oversees disposal of surplus material or scrap products.

1.6         Reviews market price, delivery conditions, and trends to determine present and future material availability and acts accordingly.

1.7         Works with Finance department on month end and other reporting to ensure completion in a timely manner and to ensure hedging for metal procurement is managed properly.

1.8         Develops and implements necessary reports to ensure purchase orders are processed in a timely manner and status is tracked to completion, i.e. req generation, approval status, supplier confirmation, delivery tracking.

1.9         Administrates contract terms and conditions and participates in negotiations.

1.10      Undertakes specifically assigned projects and provide summaries, reports, and recommendations on these subjects.

1.11      Monitors inventory management, and receipts and returns processing.

1.12      Supports ISO activities and helps maintain up to date Purchasing SOPs and ensures all SOPs are followed. Helps draft new and updated SOPS when necessary.

1.13      With guidance, implements Continuous Improvement strategy for all areas of responsibility.

1.14      Maintains files per all applicable laws and regulations and KWCP’s Document Retention Policy.

1.15      Coordinates with the Receiving Department as needed to ensure expeditious handling of purchasing requirements.

1.16      Assists in administrative functions of Purchasing department as needed. This may include: Printing Overdue Purchase Order report, following up with vendors and updating due dates on purchase orders. Notifies requistioner of changed due dates. Maintains Purchase Order reports to ensure purchase orders are processed in a timely manner and status is tracked to completion, i.e. req generation, approval status, supplier confirmation, delivery tracking. Follows up on urgent orders prior to ship date. Maintains inventory and service for office equipment such as copiers, and facsimiles. Computer responsibilities include maintaining storeroom plant inventory records, receiving transactions, purchasing transactions and miscellaneous invoicing. Miscellaneous duties include backing up purchasing personnel, receiving report, following up on open Purchase Orders, typing, filing, prepare files, and year-end inventory. Generation and distribution of reports as needed, such as:

                        Morning reports.

            Accounting correspondences and charts.

                        Blanket orders for contractors

Maintaining Purchasing Policy and Procedure Handbook



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 



Ability to maintain a good working relationship with all co-workers and vendors, and to use good judgment.

PC Skills

Office clerical skill

Deals effectively with all levels of personnel, internal and external. Maintains professional contacts with domestic and international suppliers.

Has excellent organizational skills and attention to detail.