EXECUTIVE ASSISTANT

Some College Coursework Completed Contact Information Reference Code: 2140 Job Description EXECUTIVE ASSISTANT Pentair Electronic Packaging (PEP) is a world-leading provider of standard and custom electronic enclosure solutions; and partners with top manufacturers in many diverse markets, including medical, security/military, datacom and telecom, as well as various other Electronic OEMs.  The company’s extensive product range offers the highest level of quality and aesthetics available in the market today, from complex, progressive-tooled sheet metal components and Schroff brand enclosures to leading edge Advanced TCA systems. PEP manufactures: standard, modified and custom enclosures and cabinets; cases, subracks, backplanes, turn-key and custom microcomputer systems; and high volume stamped chassis and assemblies.  With North American facilities located in California, Illinois, Rhode Island, and Mexico, Pentair Electronic Packaging is structured for success.   The Executive Assistant provides administrative support to the General Manager for Global Electronics.  This position requires broad and comprehensive experience, skills, and knowledge of organizational policies and practices.   We are seeking a highly organized professional with strong initiative, follow-through skills, and problem-solving ability.   Responsibilities:   · Successfully handles a high volume of work and balances priorities to meet established deadlines.  Works independently to manage timing and action plans for completing functions and preparing correspondence, reports and other documents ahead of need. · Plans and manages calendar for those supported by this role.  Maintains a strong understanding of organizational and department objectives in order to appropriately filter and prioritize incoming information and meeting requests.  Prompts General Manager well in advance of key meetings to allow time for any necessary preparation of materials. · Uses PowerPoint, MS Word and Excel in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents and presentations. · Handles complex travel arrangements (both domestic and international) for General Manager.  · Coordinates meetings, calls and conferences to include: ordering meals, scheduling conference rooms, and room set up.  Tears down, stocks and cleans conference rooms following meetings.  · Establishes and maintains filing systems; classifies, sorts, and files correspondence, records, media clips and other documents. · Performs other duties as assigned.   Requirements:   · At least five years of administrative experience supporting senior executives in a corporate environment. · Associate’s degree or equivalent experience required; Bachelor’s degree preferred. · Advanced Microsoft Office skills a must, including the ability to create charts and graphs, animate presentations, and import data from Excel or other software. · Typing skills 60 wpm with a high level of accuracy. · Anticipates challenges and key deliverables well in advance of deadline; adept at forecasting needs and plans workload and calendar accordingly; performs tasks with a sense of urgency and consistently meets deadlines. · Able to appropriately handle confidential and highly sensitive material. · Builds strong working relationships. · Strong process orientation and discipline. · Assertive and resourceful; motivated; willing to ask questions and take initiative without direction. · Tolerance for ambiguity; keeps work moving forward even when faced with uncertainty. · Exceptional verbal and written communications skills. · Flexible and willing to work overtime to meet job requirements, often on short notice. Job Code : PEPILEA0808 Division/Department : Technical Products/PEP Travel Required : None Skills : Administrative Support -> Travel Arrangements, Office Management, Executive Level Pentair is an Equal Opportunity Employer.