Executive Assistant to CEO

Seeking an energetic, proactive and reliable Executive Administrative Assistant to support the CEO.  Responsible for performing highly complex, administrative duties utilizing advanced technical skills for designated executive(s). Uses independent judgment on projects and assignments that are sensitive and confidential in nature. This individual will also perform tasks including the following:



RESPONSIBILITIES:

·  Support CEO in all day-to-day activities including: Coordinate meetings, scheduling, maintaining calendar and appointments, acting as liaison with Senior Management direct reports.

·  Manage incoming and outgoing phone and email communications.

·  Process complex administrative project assignments.

·  Maintain various departmental database systems and lists.

·  Maintain strict confidentiality on highly sensitive matters.

·  Create and enter data into spreadsheets.

·  Organizing and maintaining files.

·  File, fax, open and distribute mail and order supplies.

·  Create and handle presentations, complex reports, confidential correspondence and files.

·  Interface with customer and maintain internal and external relationships.

·  Coordinate meetings and travel arrangements, and maintain department calendar.

·  Process purchases, expense reports and invoices within the CEO office.

·  Scribe as required to document meeting minutes and action items.

Requirements:

·  The ideal candidate will have a solid track record of seven plus years supporting a senior level executive. Top Notch organizational skills are required for this position with the ability to multi-task. Managing executive calendar is a top priority, which includes company business, personal matters, charitable events, board member meetings and more. A professional presence and gracious demeanor is highly desirable.

·  High school diploma.

·  College degree strongly preferred.

·  Demonstrated experience in coordinating projects.

·  Intermediate to Advanced knowledge of Microsoft Office applications.

·  Excellent phone etiquette.

·  Strong organization skills

·  Professional appearance and demeanor