Seeking Legal Secretary

CITY/STATE: Irvine, CA 92614POSITION TYPE: Full Time, EmployeeJOB CATEGORY: LegalEDUCATION LEVEL: Some College Coursework CompletedSALARY: D.O.E. REFERENCE CODE: AMGOC Seeking Legal Secretary     We are currently seeking a talented and hard-working Legal Secretary for our Irvine, CA office to provide secretarial support to assigned attorneys. This position will require attention to detail, great organizational skills and a strong customer service attitude.  Overview of Responsibilities: Coordinate input and compilation of attorney time.Responsible for substantive preparation of client billings. Helps in the design of new formats, etc.Edit and finalize legal documents.Coordinate mailings and distributions.Proofread documents to ensure accuracy of copy, grammar and punctuation.Receive and screen telephone calls in a manner consistent with office policy and the preference(s) of attorneys.Open, sort and distribute mail in compliance with office policy and procedure and in the manner specified by the attorney(s) supported.Create and maintain filing systems and databases to ensure accurate and efficient retrieval of data.Coordinate conferences, meetings, appointments and preparation of materials.Maintain calendar of meetings, business trips and upcoming events.Coordinate travel arrangements by securing air, hotel and car reservations.Maintain logs and records of group activities and assist practice group leaders in the development of various data.Draft routine correspondence and compile data and documents.Serve as an information resource on Firm policies and procedures, refer questions to Administration when appropriate.Coordinate with other secretaries, service departments and outside vendors (as appropriate).Advise, consult, negotiate or present issues to others within the practice group/firm in order to gain cooperation and acceptance of ideas and actions.Resolve major issues involving external client service coordination, billing and adjustment or special information needs over the telephone or in person.Knowledge, Skills and Abilities: Complete knowledge and understanding of local CA court rules and e-filing procedures.Working knowledge of legal terminology and procedures.Ability to accurately type 70 wpm.Thorough command of the English language including excellent spelling, grammar and punctuation. Expert knowledge of document forms and styles.Expert proficiency in the use of WindowsXP and MS Word. Proficient knowledge of MS Excel and MS PowerPoint.Must be detail oriented and able to communicate effectively in oral and written forms.Ability to manage multiple tasks.Must be able to follow directions.Ability to work well under pressure, meet deadlines and remain calm while dealing with difficult situations and changing work environments.Ability to work overtime hours as requested.Ability to lift and carry items weighing less than 25 lbs.Ability to communicate with co-workers and outside parties.Visual acuity sufficient to permit performance of job functions enumerated above.Required Experience: High School Diploma or GED required. AA/BA/BS degree or equivalent specialized training a plus.Minimum 10 years’ secretarial experience, 5 of which must be legal. Education may be considered in lieu of some work experience. About Adams & Martin Group Adams & Martin Group specializes in the placement of legal professionals with top companies and law firms nationwide. Our dedicated recruitment team networks nationally with the legal community's best & brightest. Established in 2003, Adams & Martin Group has a rapidly expanding office network to meet the growing demands of our clients and candidates. Consisting of friendly professionals who take the time to get to know you, we are expert at matching the right career or project opportunity with your unique personality, skills, and expectations. Apply now to be considered for this position and to make an appointment today or visit our Website www.adamsmartingroup.com for other available positions.   EMAIL:Apply by EmailCOMPANY NAME:Adams & Martin Group