Receptionist for Central NJ Law Firm / Part-Time (20 - 30 hrs. per week)

Receptionist

Job Purpose:

Enhances attorney effectiveness by providing information-management support; representing the attorney to clients and others.

Duties:

* Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.

* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.

* Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.

* Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.

* Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.

* Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.

* Maintains client confidence by keeping client/attorney information confidential.

* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.

* Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.

* Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.

* Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

* Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Skills/Qualifications:

Documentation Skills, Meeting Planning, Supply Management, Telephone Skills, Office Experience - General, PC Proficiency, Verbal Communication, Internal Communications, Dependability, Professionalism, Client Relationships