Office Manager/Human Resources Assistant

Reporting to SeamlessWeb’s Director of Human Resources, the Office Manager/HRA will be responsible for overseeing, coordinating and managing the general office functions, as well as performing the administrative Human Resources function for SeamlessWeb.  Essential functions include: Â·  Serving as the point person and coordinator for all office moves, whether it be large or small scale.  ·  Evaluating current office operations, processes and procedures and making recommendations on how they can be improved and/or streamlined. ·  Overseeing SeamlessWeb’s main reception area, greeting interview candidates, current and potential clients, vendors and caterers, coordinating the delivery of all internal mail and food deliveries, ensuring that all outgoing packages are picked up as required, ordering supplies, etc.·  Scheduling and coordinating various offsite meetings, leadership lunches, training workshops, “lunch and learns”, etc.·  Reviewing and maintaining employee personnel files to ensure completeness. ·  Assisting the Talent Acquistion Manager with the preparation of offer letters, offer letter packets and new hire welcome kits.·  Assisting the Talent Acquisition Manager with the administration of the background check/drug screening processes for new hires. ·  Assisting the Talent Acquisition Manager with scheduling and creating candidate interview itineraries for internal hiring managers. ·  Assisting the Talent Acquisition Manager with posting and updating job requisitions in the Taleo applicant tracking system. ·  Assisting the Talent Acquisition Manager with scheduling travel and hotel accommodations and creating a world class “candidate experience” for potential hires interviewing with SeamlessWeb. Â·  Setting up all new hires in the HR system and communicating with other departments in SeamlessWeb to ensure that each new hire has the appropriate equipment, software, supplies and workspace on their first day.·  Assisting with the facilitation of monthly new hire orientation and the preparation of onboarding plans for new hires.·  Following up with new hires regarding outstanding I-9 documentation, tax credit confirmation code, etc. ·  Preparing change of assignment letters for internal candidates that are being transferred and/or promoted into a new position within SeamlessWeb.·  Scheduling exit interviews for the HRD and logging the results in a spreadsheet and/or database.·  Assisting managers with canceling of e-mail and voicemail and collecting of corporate credit cards, phones, security badges, etc. (utilize an approved exit checklist) when an employee terminates.·  Preparing severance letters and severance pay-out schedules as appropriate.·  Liaisioning with HR Systems team in the maintenance of employee data in PeopleCenter/EV2. ·  Administering the Educational Assistance Policy and tracking reimbursement for employees.·  Administering the nomination process for the Leadership Development series.·  Administering the Family Medical Leave (FML) and Short-term disability (STD) processes, tracking and follow-up. ·  Preparing and sending FMLA letters and assisting employees with the initiation of their STD claim. ·  Assisting the HRD with benefits and policy questions. ·  Other projects as assigned.  Bachelor’s Degree or equivalent coupled with a minimum of five years of HR and office administrative experience; The ability to juggle a wide variety of tasks, work independently with minimal direction, take initiative and exercise good judgment at all times; A high degree of tact, discretion and comfort in interfacing with SeamlessWeb/ARAMARK employees and clients;  The ability to handle a wide variety of confidential information on a regular basis; Strong organizational skills, along with excellent written and verbal communication and interpersonal skills; Highly proficient in Microsoft office (Microsoft Word, PowerPoint, Excel and Access).