Administrator, Oregon Advocacy Commissions Office

Oregon Student Assistance Commission

PRINCIPAL EXECUTIVE/MANAGER C

Administrator, Oregon Advocacy Commissions Office

$$3,914 - $6,055/Month

 

 

GENERAL INFORMATION
 
The Oregon Advocacy Commissions Office (OACO) is conducting an executive recruitment for an Administrator with solid leadership, management and budget experience to lead the Oregon Advocacy Commissions Office.  This is an executive service position, appointed by and reporting to a board consisting of the chairpersons of the commissions served by the office and the Commissioner of the Bureau of Labor and Industries. The Advocacy Commissions Office enables the following commissions to carry out their statutory duties: The Commission on Hispanic Affairs; The Commission on Black Affairs; The Commission for Women; and The Commission on Asian Affairs.
 
DEPARTMENT/AGENCY OVERVIEW
 
 The Oregon Advocacy Commissions Office was established in 2005 by Senate Bill 359 to manage the administrative support to four, eleven-member commissions appointed by the Governor. The Administrator has the sole authority to administer the operations of the Oregon Advocacy Commission Office and to authorize expenditure of the funds of the Commissions.


 The Commission on Hispanic Affairs promotes equality for Oregon’s Hispanic community.It identifies the issues and needs confronting this population.  These needs are then relayed to policy makers.  The Commission helps other agencies interact more effectively with Hispanics.


 The Commission on Black Affairs promotes equality for African-Americans who live in Oregon.It identifies the issues and needs confronting this population.  These needs are then relayed to policy makers.  The Commission helps other agencies interact more effectively with African-Americans.  The agency also participates in annual events such as Black History Month.


 The Commission for Women promotes equality for women through education and communication with policymakers at all levels of government and the private sector.The Commission also participates in special events including the annual Women of Achievement Dinner, Celebration of Oregon Women, and Women’s History Month.


 The Commission on Asian Affairs promotes equality for Asian Americans who live in Oregon.It identifies the issues and needs confronting this population.  These needs are then relayed to policy makers.  The Commission helps other agencies interact more effectively with Asian Americans.  The agency also participates in annual events such as the annual Asian American Heritage Month celebrations.
 
 
TO QUALIFY
 
Your cover letter and resume must clearly describe how you meet the MINIMUM QUALIFICATIONS listed belowFive years of experience in supervision, staff-technical, or professional-level work related to the administration of a program or department. This experience must have included at least one year of supervision and management of a program, section, or unit which included one or more of the following areas: a) development of program rules and policies, b) development of long- and short-range goals and plans, c) program evaluation, or d) budget preparation. Demonstrated experience working with diverse populations and/or cultural sensitivity. A Bachelor's degree or equivalent course work (144 quarter or 96 semester hours) in a field related to management such as Business or Public Administration, or a field directly related to the employing agency, may be substituted for up to three years of the required experience but will not substitute for the one year of specialized experience.


 DUTIES AND RESPONSIBILITIES
 
 Administrative Duties:Assists the Commissions in working with the Governor’s staff in achieving equality for all Oregonians. Formulates operational policies and oversees the execution of the Commissions’ policies. Interprets law and policies and updates Commission members about policy issues. Hires interns, volunteers, and staff as needed and authorized. Supervises permanent staff.

Legislative Duties:Reviews legislative issues of interest to the Commissions. Coordinates the drafting of legislative proposals with the Commissions, the Director of DAS and the Governor’s office. Coordinates the Commissions’ position on legislation. Tracks legislation and advises the Commissions on the impact of bills. Prepares reports for the Commissions to submit to the legislature. Provides information to the legislature related to legislation.

Performance Measures:Develops performance measures for approval by the Senate Subcommittee that measure the outcomes of the Office’s activities and of the four advocacy commissions’ programs. 

Budget/Fiscal:Directs the Commissions’ efforts around fundraising, including compliance with state laws, rules and policies and practices. Determines the fiscal requirement to carry out and achieve objectives of the Commissions. Assists the Commissions in all fundraising activities. Manages agency resources; develops agency budget; analyzes funding sources for various projects; researches, writes, and submits grant proposals to fund program priorities; initiates and negotiates all contracts for the Commissions and prepares Requests for Proposals.

Public Relations:Facilitates communication between the Commissions and elected officials. Communicates to the Governor’s staff, issues and concerns regarding State policies as they impact the rights of Oregonians. Serves as consultant to the Governor and State officials on issues related to the Commissions. Responds to the media on behalf of the Commissions.

Administrative Rules:Adopts the administrative rules for the Office as needed to meet the operating goals of the Office and the four Commissions. 


WORKING CONDITIONS
Normal indoor office environment.May require some in-state travel; including over-night travel.  Must have a valid driver’s license and a good driving record.  If not, must be able to provide an acceptable alternative method of transportation.May be required to work irregular hours (i.e. weekends, holidays and evenings.) 
 
 
HOW TO APPLY
 
Interested candidates must submit:A Resume.The Resume must clearly describe how you meet the minimum qualifications for the position. A cover letter that describes how your experience, education and/or training match the duties listed in the announcement.  Include where you gained the experience, education and/or training and dates/time frames. Your cover letter should describe your experience working with diverse populations and/or cultural sensitivity. In your cover letter please identify all languages (except English) in which you are proficient (speak, read and write).The cover letter should not exceed four (4) pages. A list of four (4) professional references. The State of Oregon Executive Service Applicant Information Form.


Interviews will be granted to candidates whose skills and experience most closely match the needs of the position.
 

If you have a disability and need an alternate format in order to complete the employment process, you may call Recruitment Services at (503) 378-2130 or TTY (503) 378-4672 for the hearing impaired.  Please be prepared to leave a message describing the alternate format needed.
 
SEND completed application materials to:
 
 Human Resource Services Division
 HRMC – Attn. Patty Cuno
 155 Cottage St NE U30
 Salem, OR 97301-3968
 
You may FAX your completed application materials to (503) 373-7684.  Your application materials must be received by the close date and must be complete and legible.  We are unable to acknowledge or verify receipt of applications due to the large volume.
 
NOTICE of results will be sent by mail.  Although agencies are not required to delay their selection process, you may request a review of the results.  Your request must be received within 10 days from the date of the notice.  Additional information cannot be accepted. 


SUBMIT only the required materials.  Reference letters or work examples should be kept for interviews.
 
KEEP a copy of your application information for job interviews.  COPIES ARE NOT PROVIDED.
 
The pay on all announcements may change without notice.


 
OREGONADVOCACY COMMISSION OFFICE IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.