Administrative Assistant/Secretary

Who we are and what we do…

 

Chugach Alaska Corporation and subsidiaries


Our Mission is to set the standard for first-class business services in the global market. We offer an exciting work environment, competitive compensation and excellent benefits.

 

Chugach is a unique organization, capable of meeting the needs of government and private industries through a long-range program of business planning, training, and sound business practices. Chugach also provides complete project services to our clients, including design and construction of commercial and government facilities.

 

The Chugach family of companies consists of several subsidiaries and joint ventures that offer our clients professional assistance which combines high-quality base operations and maintenance services with state-of-the-art management services. Chugach's success is based on an integrated management strategy, fostered by the vision of the Board and fueled by the commitment of our exceptionally skilled employees - who remain diligently focused on customer satisfaction.

EEO/AA Employer. Native Preference Applies Pursuant PL93-638.

 

Summary/General Description of Responsibilities:

· Incumbent to serve as Administrative Officer with a significant analytical and management advisory role.

· Plans, directs, coordinates and reviews all administrative management activities for the unit including personnel and organization management, records management, training, travel planning and budgeting, procurement and logistics support and associated support services.

· Develop guidance, procedures and/or policies relative to the above activities and services.

 

Specific Duties & Job Functions:

· Serves as the principal consultant and advisor to the manager on all administrative functions.

· Provides advice and guidance to supervisory and non-supervisory personnel regarding personnel program regulations, requirements, action preparation and processing.

· Coordinates employee-training matters (e.g., tuition assistance program, self-development, annual survey of training needs, employee and career development plans, employee orientation courses, and on-the-job training, etc.).

· Coordinates and monitors the performance appraisal and incentive awards program; develops and implements a suspense system to ensure standards and appraisals are completed on time; reviews appraisals for grammar and accuracy.

· Manages the unit’s travel and training budgets.

· Conducts surveys, studies and analyses of records, missions and functions for the purpose of standardizing and streamlining the records management program.

· Develops filing system policies and procedures for the identification, maintenance, and disposition of records.

· Monitors requests for security clearances for personnel.

· Monitors and follows up on safety inspections.

· Performs in a supervisory role; personally performs or directs work to be done by subordinate administrative staff throughout the unit.

· Other administrative duties as assigned.

 

Job Requirements

 Mandatory:

· High School Graduate or equivalent.

· Computer experience in Microsoft Office Suite (at least 3 years).

· Good interpersonal, communication, and writing skills.

· Ability to work well in a team environment.

· Ability to function effectively in a complex and changing environment with numerous deadlines and changing priorities.

· Ability to analyze and interpret information.

· Must be able to lift a minimum of 35 pounds.

· Must have at least 3 years Administrative office experience.

· Must have an active Top Secret/SCI Clearance.

· Must be willing to take a MS Office and typing skills test.

 

Number of positions: 1

 

Position open until filled