Purchasing Assistant / Office Assistant

Wing Hing Foods, a leading manufacturer of high quality Asian Food Products for 30 years, is seeking a Purchasing Assistant / Office Assistant.

 

JOB DESCRIPTION

 

POSITION                  Purchasing Assistant / Office Assistant

 

SUMMARY OF POSITION

Perform diverse administrative duties for the Purchasing and Production departments. 

 

PRIMARY RESPONSIBILITIES Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, place orders and address complaints. Maintain purchasing and inventory database by performing data entry using a computer.  Compile, copy, sort, and file records of office activities, business transactions, and other activities. Reconcile packing lists from shipments received to purchase orders on file daily; forward to accounts payable to be processed for payment. Purchase various materials via phone, internet and store pick up.  Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Correspond with suppliers/vendors to obtain quotations and status updates on outstanding purchase orders. Assist with quarterly physical inventory count. Interfaces with sales and customer service teams. Maintain interface with vendors to ensure the procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price. Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail. Review files, records, and other documents to obtain information to respond to requests. Provide administrative support to purchasing and production departments.

 

SKILLS REQUIRED

A minimum of 1 year experience in an office environment.  

High school diploma or GED; college or professional training preferred

Highly motivated person who is able to handle a high volume of work with accuracy

Ability to work independently

Strong work ethic, detail oriented, quick learner, team player, good with people and outgoing personality

Position requires substantial amounts of physical labor, and requires lifting, bending, carrying, pulling, pushing, etc.

Valid Driver’s License with good driving record

Reliable transportation

Position requires candidates to pass the pre-employment screening

BENEFITS INCLUDE

Competitive Wages

Medical Benefits

Matching 401 K and Profit Sharing Plan

Paid Holidays and Vacation

Full Time Position

Casual work environment

MISCELLANEOUS

This job description does not list all the job duties of this position. Duties listed are subject to change based on business and/or management needs. Management reserves the right to revise this job description at any time.