Project Accounting Coordinator

PROJECT ACCOUNTING COORDINATOR

(Accounts Payable/Billing/Invoicing)

 

COMPANY

 

McHale and Associates (“McHaleâ€�) specializes in testing, engineering and consulting services.  McHale is the industry leader in power plant performance and optimization.  They deliver innovative solutions to increase productivity, quality of operation, and profitability.  Our clients know McHale for their results, their expertise in plant and component issues, and their quick response.  Specialties are - power plant or component testing, performance monitoring systems, applying performance test methods to alternative fuel technologies such as ethanol production, efficiency improvement, plant or component analysis, training, test instrument rental and instrument calibration services.

 

McHale employs approx. 20 engineers with additional office staff.  Office locations in 4 states – WA, TN, ME, and OR.  Our headquarters is located in Redmond, WA.  We depend on the latest computer technology for communication between employees and clients.  The normal work hours are 8am – 5pm.  Dress code is casual.

 

POSITION SUMMARY

 

Reporting directly to the Controller, the “Project Accounting Coordinatorâ€� will assist the finance and operations team as needed.  The main role of this position is overall project management and coordination of the billing/invoice process.  This includes invoicing, billing, researching issues, data entry/data system management, clarifying contractual agreements, and misc. project accounting as needed.

 

The positional responsibilities may vary at times due to the nature of our business and need for flexibility with world-wide operations and project management is desired.  The ideal candidate is someone who thrives in an environment where detail and accuracy is important, and who is open and desires a consistent monthly process. 

 

RESPONSIBILITIES

 

This position requires attention to details and solid communication abilities. Typical duties include, but not limited to, reviewing contracts/project documents, invoicing/billing, maintaining and reconciling monthly closing/reporting, analysis of project documents to ensure accuracy, timing & accurate reporting, and misc. research as needed.  The position also involves the preparation of ad-hoc customized management reports, analysis, and research, and project work related to the assigned project accounts.

 

Specifics of this position include overall project accounting/coordination, such as:Job setup in Deltek SWR system.Project planning and management.Invoicing/billing monthly/as required, via project agreements.Some general office duties including, but not limited to - spearhead and answer phones, travel arrangements, document filing, HR, background checks, etc.Misc. as requested.

EXPERIENCE / SKILLS / EDUCATION

 

· Education – requires a minimum of 2-4 year degree/AA /Associates with focus on finance or business administration with accounting concentration, highly desired.

· Open to recent grad with some college work experience, but desire 2+ years of financial accounting experience. 

· Invoicing/billing experience desired and a huge plus.

· Project accounting experience a plus.  

· Working knowledge/familiarity of GAAP Principals desired, but not required.

· Proficient with Microsoft Word, Excel, PowerPoint and data base application (intermediate to advanced level excel desired).

· Deltek Accounting Software/Sage FAS Asset Depreciation application experience a plus, but general database management experience highly desired.

· Experience in engineering industry a plus, but not required.

· Must be detailed oriented and organized.

· Requires the ability to analyze data and take responsibility for generating an accurate, quality work project report.

· Strong inter-personal skills - possesses a high level of communication skills for interacting internally with all departments and managers within a multi-location office, as well as, externally with vendors and project managers.   

· Proven ability to be a team contributor within a small/medium sized staff accounting office that values independent starter, as well as, ability to multi-task.

· Must be willing to ask questions and scrutinize reasonableness of results.

· Must have strong time management and organizational skills.

 

COMPENSATION / BENEFITS

 

Salary – competitive salary and benefits package, and DOE.  

 

Benefits - McHale offers a comprehensive, highly competitive benefits package which includes 100% employer paid premium for health, dental, vision and disability insurance, and 401(k) and Pension/Profit Sharing Plan.

 

McHale is an affirmative action equal opportunity employer.

 

CONTACT

Janice at seaportrecruiting@yahoo.com

Note - this is a summary for job posting purposes only.  The actual job description is on file at McHale.