Executive Contracts Assistant

General Purpose of the Position: Assists Vice Presidents with contract administration, business administration, correspondence, scheduling, and travel.

 

Qualifications, Skills & Education Requirements: Education and training B.S. Degree in business administration or related field and five years experience or 7+ years experience with executive/legal assistance and/or contracts administration Experience in one or more of Contracts administration Executive assistant Legal assistant Excellent organizational skills and ability to work well under stress, despite numerous interruptions Ability to work independently and coordinate work of others Ability to produce well-written documents and correspondence Computer skills in word processing, spreadsheets, and databases Demonstrates accuracy and attention to detail Ability to identify and resolve problems in a timely manner and maintain confidentiality Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing



 

Travel: 5 %

 

Primary Responsibilities:

  Assist Vice President with contract administration, including Review contracts and subcontracts Prepare, distribute, track, and file contract documents Prepare contract summary information Obtain insurance certificates Assist accounting staff with new contract set up Implement and maintain contract tracking database

  Assist Vice Presidents with business administration, including Perform confidential executive assistant functions Develop and prepare written correspondence Manage routine external correspondence Coordinate executive schedules and maintain calendars Organize executive travel plans and itineraries



About Us

Taylor Engineering, Inc. is an employee-owned firm based in Jacksonville, Florida with branch offices in West Palm Beach, FL; Tampa, FL; and Baton Rouge, LA. The firm has provided specialized technical services in water resources engineering and environmental services since 1983. Specific areas of expertise include: coastal engineering including shore protection, flood

control and ecosystem restoration, hydrology and hydraulics, dredging engineering, navigation, and dredged material management, port, marina, hydraulic structure design, groundwater modeling, monitoring water quality, modeling and monitoring sediment transport and bridge scour, permitting, gis, construction administration, and emergency response services. The Taylor Engineering staff includes registered engineers, engineer interns, scientists, and technical editors. Their educational and professional experience encompasses the disciplines of civil, coastal, environmental, water resources, and port engineering; marine biology and chemistry; Geographic Information System (GIS); and computer science applications.



Our Company offers competitive salary, performance bonus, benefits, and flextime.