Administrative Associate - Angostura Gas Project

BHP Billiton is all about smart technology, innovation and great talent. If you want a challenging career and a chance to explore resource opportunities as well as your ambitions, we’re the company for you. Think ahead. Think BHP Billiton. PURPOSEThe Administrative Associate will support the Angostura Gas Integrated Project Team, including executing of administrative duties, compiling and distributing project documents, coordinating meetings and conferences, and arranging domestic and international travel. QUALIFICATIONS & ATTRIBUTES• Minimum of eight (8) years clerical or administrative experience • Experience in at least one major capital project team • Strong demonstrated proficiency in GSAP, Documentum, MS Office Suite, including PowerPoint, Access, Excel and Word, and ability to create PDF files from native format files required. • Well-developed oral and written communication and interpersonal skills• Ability to work well in a team environment• Initiative and Creativeness• Ability to prioritize work with a minimum of supervision • Self-starter, able to plan and use time to maximum benefit• Decision making ability is required as this position will be responsible for decisions regarding day-to-day activities ROLES AND RESPONSIBILITIESSpecific duties include but are not limited to:• Act as point of contact for the IPT• Administrative duties such as copying, filing, faxing, and distributing mail• Perform some document control activities, as required• Organize physical location for project hard copy files• Receive and route incoming phone calls• Compile project team roster, contacts list, phone list• Distribute and archive periodic project reports• Maintain calendars and training schedules• Produce high quality documents and presentations for the team• Assist in development of management presentations • Organize and coordinate functions, such as conferences, luncheons, and meetings • Perform inductions and prepare paperwork for new department employees and contract personnel• Prepare and process time sheets, expense reports and weekly reports• Assist with reconciliation of AMEX accounts• Arrange domestic and international travel and visas, arrange cash advances and foreign currency exchanges as required• Maintain and order department office supplies• Provide guidance and assistance to other support staff in developing their roles as needed• Provide feedback/suggestions to the project team concerning achievements and issues AUTHORITY & WORKING RELATIONSHIPSThis position will report directly to the Angostura Gas Project Director but will take direction from the other members of the Angostura Gas Project Leadership Team as well. As a member of the Angostura Gas Project Team, the Administrative Associate will work closely with the other team members in a shared responsibility to deliver a successful project within the agreed HSE criteria, budget and schedule. THINK OF THE OPPORTUNITIES WITHIN BHP BILLITON. THINK LOCAL. THINK GLOBAL. With 38,000 employees working in more than 100 operations in approximately 25 countries, we represent the world’s largest diversified resources company. We take our commitment to the communities in which we operate and do business in very seriously, and we are committed to operating safely and sustainably.M/F/D/V EEO/AA EmployerThis position is eligible for the BHP Billiton Employee Referral Program. Internal employees and their referrals will be given first priority until the candidate pool is narrowed and second round interviews have commenced. The position will be filled as soon as a qualified candidate is identified; (this may be prior to the posted "close date"). Please apply or make your referral ASAP. Location: Houston Job Status/Type: Full Time, Employee Job Category: Administrative/Clerical Career Level: Experienced (Non-Manager) Occupation: Administrative Support Reference Code: 485278