PROGRAM SPECIALIST (53.3%) - Workforce & Continuing Education

WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT
CLASSIFIED EMPLOYMENT OPPORTUNITY

PROGRAM SPECIALIST (53.3%) - Workforce & Continuing Education
(Health Occupations Grant)
Categorically Funded*

Job Number: 0809C005
Please put this number on the application.

APPLICATION DEADLINE: Monday, October 6, 2008, 5:00 p.m.

Under the direction of the supervisor, the Program Specialist will assist in overseeing, planning and organizing development of the department activities. Provide consultation and liaison with faculty, students, advisors and other individuals and groups. Implement routine, but specialized aspects of the program independently; perform a wide variety of specialized clerical duties; train and provide work direction to student or hourly clerical assistants as assigned. Work toward establishing a calendar of events and activities.

*Categorical Program Status: Continuation of employment is contingent upon funding.

ASSIGNMENT
53.3% of full time, 20 hours per week, 12 months per year; Schedule may change to occasionally include some evening or weekend hours, as needed. Work Location: Mission College

SALARY AND BENEFITS
- $1934.79 - $2,105.88 entry level / $2,538.15 maximum earnable excluding longevity and educational growth.
- Employer-paid medical, dental, vision for employee and dependents including children, spouse, or domestic partner (benefit costs prorated for employees working less than 100% of full-time)
- Employer-paid long-term disability for employee
- Voluntary life insurance
- State and Federal holidays plus 1 floating holiday annually; paid non-workdays between Christmas and New Year
- 12 days sick leave accrued annually (prorated for employees working less than 100% and 12 months)
- 10 to 22 days vacation annually (prorated for employees working less than 100% and 12 months)
- Educational growth incentive program from $35 to $175 monthly
- $1,000 longevity award annually after 20 years of service
- CalPERS retirement
- Union-affiliated position with required dues

MINIMUM QUALIFICATIONS
Any combination equivalent to:
- Any combination of education or work experience equivalent to completion of a two year college degree, with two years of increasingly responsible work experience.
- Candidates with foreign degrees must provide official certification of equivalency to U.S. degrees by a certified U.S. credential review service. Simple translation of the language on foreign diplomas, transcripts, coursework, or similar documentation will NOT suffice; thus, will cause the application packet to be judged as incomplete.
- Demonstrated ability to work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

KNOWLEDGE AND ABILITIES
Knowledge of:
- Operation of computer equipment and various software programs.
- Oral and written communication skills.
- Record keeping and filing methods.
- Basic principles of training and supervision.
- Interpersonal skills including tact, patience and courtesy.
- Responsible and difficult clerical work with speed and accuracy in a multi-task environment.

Ability to:
- Communicate effectively both orally and in writing.
- Provide training and work direction to student assistants as assigned.
- Operate office equipment such as a computer terminal, printer, copier and fax machine.
- Plan, organize, and coordinate events and program activities.
- Use word processing, spreadsheet and database management software.
- Collect, compile and analyze data.
- Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.
- Maintain timely and accurate records and reports.
- Work independently with little supervision.
- Assist program manager with special events and projects.

EXAMPLES OF DUTIES AND RESPONSIBILITIES
(Any one position may not include all of the duties listed, nor do the listed examples include all tasks, which may be found in positions of the class). To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made.

- Prepare written reports, participate in strategy meetings for calendar and program development.
- Collect, maintain, and organize data.
- Develop, organize and coordinate activities.
- Provide information and assistance to instructors, college staff and the public regarding the program.
- Train and provide work direction to student assistants and others as assigned.
- Prepare and maintain database of program activities.
- Gather, organize, and compile data for quarterly and annual reports.
- Attend meetings, prepare correspondence and reports, maintain records and perform related office clerical work; establish and maintain filing systems.
- Operate office equipment including computer, printer, calculator and copier.
- Work as part of a team in conjunction with the program staff.

To receive a detailed job description that includes working conditions and physical demands, please contact the District Human Resources Department at (408) 741-2415.

APPLICATION DOCUMENTATION
Documents to be considered for this position must be received at the following location on the date and time noted above:

District Human Resources Department
West Valley-Mission Community College District
14000 Fruitvale Avenue, Saratoga, CA 95070-5698
(West Valley College Campus - Administration Building
by Lot 4).

REQUIRED DOCUMENTS
To insure fairness and consistency to all candidates, do not submit materials other than those identified below. Submit all application materials in the following order:
- A completed West Valley-Mission Community College District Classified Employment Application (see attached).
- A current, typed, detailed resume.
- A completed supplemental questionnaire (see attached).
- Legible copies of ALL college transcripts to verify all degrees earned and coursework taken. Certified copies of transcripts will be required at time of hire. Copies of diplomas, grade reports, graduation petitions, transcript evaluation requests, or similar documents WILL NOT BE ACCEPTED IN LIEU OF TRANSCRIPTS.
- If applicable, U.S. Equivalency Certification for foreign degrees.
- A completed Personal Data Report form (see attached).

NOTE: All required documents must be submitted with your application packet; otherwise, your application will be considered incomplete and will not receive further consideration.

OPTIONAL DOCUMENTS
- Copies of licenses and certificates you possess as related to this position.
- Voluntary identification form (for statistical purposes only and will be kept confidentially in the Human Resources Department).

APPLICATION INFORMATION
- Submission of complete application documents to Human Resources by the deadline is the applicant's responsibility. Postmarks will not be accepted.
- Incomplete or late documents will not receive committee consideration.
- Application documents will not be sent to applicants or received by Human Resources via email or fax.
- All materials in your file become District property, will not be returned, and will be considered for this vacancy only.
- Current employees must provide documentation and materials in the same manner and degree of detail as any other applicant.
- If transcripts are required, include copies of ALL college transcripts with application packet to verify all degrees earned and college coursework taken. Please note: Certified copies will be required at time of hire.
- Copies of diplomas, grade reports, graduation petitions, transcript evaluation requests, or similar documents WILL NOT BE ACCEPTED IN LIEU OF TRANSCRIPTS.
- Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
- Un-requested documents, such as cover letters, letters of recommendation, and any other documents that are not specifically asked for under Required Documents, will be removed from the application packet.
- DO NOT STAPLE DOCUMENTS TOGETHER. USE A PAPERCLIP OR OTHER MEANS OF BINDING.
- Include the job number on the application.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- West Valley-Mission Community College District will not sponsor any visa applications.

SELECTION PROCESS
- The committee will review, evaluate, and consider applications and supporting materials received by the deadline.
- Meeting the minimum qualifications does not assure the candidate an interview. It is, therefore, important that the application be thorough and detailed.
- Reference checks for the finalists will be conducted.
- The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

INFORMATION AND APPLICATION MATERIALS MAY BE OBTAINED FROM:

HUMAN RESOURCES
West Valley-Mission Community College District
14000 Fruitvale Avenue
Saratoga, CA 95070-5698 http://www.wvmccd.cc.ca.us/hr/

Applicants who, due to a disability, require accommodations to complete the application, testing, or interview process, please contact Human Resources at (408) 741-2415 to arrange for assistance.

WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER.






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