Grants Manager

The Princeton Environmental Institute seeks a Grants Manager to manage the grant- related tasks for the department. This incumbent will report to the Department Manager and have the following responsibilities:



The Grants manager will administer current research expenditures and be responsible for aspects of pre- and post-award grant administration. He/she will prepare proposal submissions using the COEUS grants management system, including preparation of research budgets and proposal packages, and ensure that all University and sponsor guidelines and deadlines are met with accurate and complete materials. The Grants Manager will administer sponsored research expenditures, reviewing to assure documentation is appropriate and in compliance with sponsor regulations and University policies, and related reporting requirements, and ensuring all technical reports are submitted in a timely and accurate manner.

The Grants Manager will work with the Department Manager and the Principal Investigator on approved grants to advise them on a monthly basis of charges made against each grant, account balances, pending deadlines and any other grant-related issues. Theses duties will include: overseeing sponsor reporting requirements and ensuring that all reports are submitted on time. Preparation of revised budgets and budget justifications for modified grant awards or to request funds for equipment and/or foreign travel; prepare OPAR's (Prior Approval Requests) as needed; ensure timely submission of salary and wage certifications; prepare requests for no-cost extensions as needed; review and verify final reports from ORPA to close out projects; communicate University and sponsored research policies and regulations, ensuring departmental compliance to applicable laws, policies and procedures; attend all relevant training classes, staying current in policies, procedures and process that pertain to sponsored research.

For grants with subawards/subcontracts: submit subaward initiation form to ORPA, including subaward commitment form, statement of work and budget. Review invoices for subaward payments.

This position will prepare monthly and periodic financial reports tailored to needs of the department as guided by the Department Manager.



The Grants manager will: handle day-to-day financial functions including the reconciliation of financial transactions on departmental accounts; approve purchases, including the review of justifications and ensuring compliance with requisite documentation; review and prepare financial vouchers that involves direct reimbursement of expenses for faculty, graduate students and staff, departmental credit card expenditures, sponsored research cost transfers that require sponsored research approval, and extraordinary expenses that exceed transaction authority limits; work with Financial Assistant to reconcile and approve credit card activity; perform labor accounting functions. Maintain confidential files on salaries and commitments; and assist the Department Manager on other job related projects and duties as identified.

Essential Qualifications

Bachelor's degree in accounting, finance, business or related field and 3 - 5 years of relevant work experience. (Extensive work experience may be substituted for educational requirement.)

Direct experience with proposal submission and administration of sponsored research projects.

Knowledge of financial analysis, accounting procedures and budget reconciliations is also required. Excellent interpersonal and communication skills

Ability to work independently and simultaneously on multiple projects, meet deadlines and maintain a high level of accuracy in a fast-paced teamwork environment.

Ability to set priorities, meet deadlines.

Attention to detail/accuracy and ability to maintain confidentiality is essential.

Must be flexible to adapt to changes in workload.

Preferred Qualifications

Experience in management and administration of sponsored research and grant proposals

Knowledge of COEUS and grant administration;

Knowledge of NSF, NOAA, and Grants.gov guidelines.

Knowledge of OMB regulations and federal compliances

Prior work experience in higher education

Experience with University financial systems (including by not limited to: PeopleSoft, Labor Accounting, Information Warehouse)

Directory Title



Job Function

Administrative or Professional

Grade

ADM 040

Standard Hours

Not Applicable

Full-time/Part-time

Full Time

Actual Hours per Week, if casual hourly



Pay Rate, if Casual Hourly

Work Schedule, if other than standard hours

Eligible for Overtime: No

Benefits Eligible: Yes

Union Code: Not Applicable

Education Required: Bachelor's Degree

Application Deadline: Open Until Filled or See Position Summary.



Documents which can be associated with this posting

Resume/CV

Cover Letter

Proposed Start Date

11-01-2010

End Date, if a Term Appointment



Apply on employer's website at: https://jobs.princeton.edu/applicants/jsp/shared/position/JobDetails_css.jsp?postingId=176076



Source: jobs.nj.com website