Legal Assistant / Administrative Assistant

As a Legal Assistant at Jostens, you’ll provide all aspects of responsible legal and administrative support for attorneys and other staff within Jostens Law Department. Your responsibilities will include maintaining databases, files and related records, typing and editing legal documents, correspondence and presentations, and maintaining calendars and schedule travel. You’ll provide assistance on day-to-day corporate and contract matters including preparing first drafts of legal documents, handling budget matters (including outside counsel billings), hotline call tracking and assistance, customer service issues, and certain trademark matters with demonstrated ability to handle confidential information with the highest degree of professional responsibility. In addition, you’ll assist the team with special projects and provide support for the team as needed, perform general clerical duties to including photocopying, faxing, mailing, and filing and purchasing office supplies, and answering telephones for the department leader and the team. You’ll also handle outside counsel billing and tracking, and understand department and company budget procedures and tracking. You’ll also be asked to:-Work with other departments, such as customer service, to review and resolve issues-Assist with trademark matters, including domain name reviews and tracking-Project a professional company image through in-person and phone interaction-Handle all phone inquiries within capacity, arrange callbacks to protect the manager's time, and route calls elsewhere as needed-Handles appointments and meetings, and fix commitments to maximize manager's time efficiency; prepare an agenda in advance when the manager chairs the meeting; take notes/prepare action minutes -Maintain confidentiality, and assure discreet handling of all business -Screen visitors to control interruptions, provide back-up data as needed, and arrange amenities as needed -Arrange travel and accommodations through internal or outside agents; prepare itinerary, trip file and supplies, and assist in completing expense reports after the trip -Handle all file opening and maintain file database; take responsibility for managing and purging files stored offsite in accordance with guidelines -Relieve management of administrative detail on projects-Update and follow up on delegated tasks to ensure progress to deadlines-Assist leader to keep projects on schedule -Compose correspondence/reports for manager's signatureRequirements for this position include a minimum of 5 years legal secretary experience. You must have strong PC skills, and be highly proficient in MS Office (Word, Excel, PowerPoint, Outlook and Email and Access) applications in a Windows environment. A demonstrated ability to handle confidential information with the highest degree of professional responsibility is required, and you must have a demonstrated ability to take initiative the to suggest resolutions, and take proactive actions to get to a resolution. You’re a self-starter who’s able to identify and take on tasks to ensure the smooth running of the department, and you have strong project management skills. In addition: -You possess excellent planning and organizational skill-Must be able to work with multiple priorities and deliver results in a timely fashion-Possess average communication skills, and work effectively cross-functionally-You’re able to work independently, possess flexibility, and are adaptable in meeting project deadlines-You demonstrate excellent problem resolution and follow-up skills-You have excellent proofreading skills-Are available for overtime on an infrequent basis-Are able to travel up to 5%1-3 years of paralegal experience is preferred, and an Associates degree and/or paralegal certification is preferred but not required.Come work for a progressive and vibrant organization! We take pride in helping students celebrate their academic achievements!Minneapolis-based Jostens, founded in 1897, is a leading provider of products, programs and services that help people celebrate important moments, recognize achievements and build affiliations. The company's products include yearbooks, class rings, graduation products and products for athletic champions and their fans.Our aim is to be the world leader in providing achievement and affiliation products and to constantly deliver exceptional performance. Through tradition and technology, innovation and partnerships, Jostens continues to create powerful new ways for people to express their pride, and mark life's biggest moments. Jostens is a team of employees and independent business partners.For immediate consideration, please click on the APPLY button.To learn more about our organization go to: http://www.jostens.comJostens supports and embraces a diverse workforce as an EEO/AA employer.