Office Administrator/Administrative Assistant

Office Administrator/HR Administrative Assistant

 

Billingsley Company, an innovative real estate development company specializing in the creation of life-enhancing communities throughout the DFW area, is seeking a professional,  experienced  Administrative Assistant for a challenging position in our Carrollton location.

 

Position Overview:

Provide exceptional administrative support to the Human Resources Manager, while working effectively as the Office Administrator and a member of the company’s administrative support team to contribute to the success of the organization as  a whole.

Primary Duties and Responsibilities:

 

Office Administrator:

·  Manage office supplies for the corporate office

·  Order and maintain supplies in kitchen; keep area organized and stocked

·  Maintain company calendar

·  Handle incoming and outgoing mail

·  Set-up service calls for telephone system and printer problems

·  Maintain and distribute employee contact lists

·  Maintain library of training materials and schedule classes

·  Organize and maintain backroom storage area

·  Prepare IT expense report on a monthly basis

 

Human Resources Assistant:

·  Maintain and prepare new hire packets for orientations

·  Complete and manage HR filing; including employee, benefits and vendor files

·  Complete HR invoices for review and approval

·  Order and prepare materials for new hiresCustomize New Hire Information packetOrder Business Cards, as requiredRequest access card and office key from property managementAdd new employee information to company lists; i.e., phone, calendar, etc.Prepare Benefit Tracking Schedule and forward to new hireSet-up telephone extensionPrepare work station with office supplies

·  Input confidential HR related invoices into Yardi for Controller to issue check.

·  Enter and update employee information in HRIS and Benefit vendor systems

·  Back-up HR manager on payroll processing

·  Miscellaneous administrative tasks as required by HR Manager

 

Administrative Assistant Team Responsibilities:

·  Share responsibility for answering main telephone line

·  Back-up other administrative assistants, as necessary 

Qualifications

·  5-10 years prior administrative support experience required

·  3-5 years human resources experience preferred

·  Exceptional software skills, to include MS Outlook, Excel and Word

·  Proven ability to multi-task in a dynamic, challenging work environment

·  Must be able to work well in a fast-paced team environment

·  Strong verbal and written communication skills

·  Must possess excellent attention to detail

·  Proactive and independent

·  The ability and desire to handle sensitive and confidential information in a professional manner

·  Must have reliable transportation and be able to run errands in support of the office, as necessary.

 

The ideal candidate for this position is approachable and adaptable with the ability to utilize their exceptional software and office administration skills to successfully support the corporate office and the Accounting and Human Resources teams.

 

To be considered for this position, please email your resume and salary requirements to jobs@billingsleyco.com . Qualified candidates will be contacted within a few weeks; no phone calls please.  Billingsley Company is an equal opportunity employer.  To learn more about our company, please see our website at www.billingsleyco.com.  Recruiters please do not respond to this posting.