Human Resources Administrative Assistant

Job Purpose:

Human Resources Manager who works closely with Office Manager and President of company by screening and interviewing applicants; preparing payroll; orienting new employees; administering employee benefit programs.

Duties:

* Works with management in the screening of job applicants, interviewing, and testing applicants; maintaining personnel records.

* If needed, calculates hours for subcontractors and prepares invoice for payment. 

* Pays employees by calculating pay by job coding in Quickbooks; distributing checks; ACH deposits for salaried and hourly employees; maintaining records.

* Administers medical insurance, Simple IRA, and disability programs by advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals.

* Monitors unemployment claims by reviewing claims; substantiating documentation; requesting legal counsel review.

* Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time; updating phone list.

* Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.

* Documents human resource actions by completing forms, reports, logs, and records.

* Tracking of employee hours via GPS tracking system for confirmation of hours worked.

* Accomplishes human resource department and organization mission by completing related results as needed.

Skills/Qualifications:

QuickBooks Pro a must; Administrative Writing Skills, Verbal Communication, Maintaining Employee Files, Compensation and Wage Structure, Orienting Employees, Benefits Administration, Interviewing Skills, Professionalism, Organization, Teamwork, Supply Management