Associate Director for Facilities Operations

"Make San Jose State University Your University of Choice"
SAN JOSE STATE UNIVERSITY

Job Announcement


Job Title: Associate Director, Facilities Operations
Job ID: 13431
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Code: 3312
Administrator II
Department: Housing Building Maintenance

Compensation
Anticipated Hiring Salary: Up to $102,000 annually
Management Personnel Plan(MPP) Benefits Summary


About the Position

University Housing Services (UHS) provides student-centered living communities designed to promote academic success, personal development, university involvement and civic engagement. Convenience and value are commitments of the housing program.

Under the supervision of the Director of UHS, the Associate Director for Facilities Operations & Services (ADFOS) coordinates and supervises the daily activities for Housing maintenance, custodial, and grounds areas. The ADFOS serves as a member of the UHS Management Team.

This position administers an annual budget of up to a $10.2 million. The position has direct supervision responsibility for six positions and indirect supervision responsibility for approximately fifty professional employees and seasonal contract workers. Areas of responsibilities include Facilities Operations, Budget Management, Renovations and Long Term Development, Crisis Prevention and Response and Recovery.

Responsibilities include, but are not limited to:

- Administers the Facilities Operations & Services component of UHS including 377,000 square feet of facilities space.

- Estimates labor and materials needed for daily operation and repair for the entire residential complex and Dining Commons and secures service contracts for cleaning and maintenance when staffing is inadequate.

- Schedules and coordinates the flow of materials with the assignments of the various trade groups (grounds, maintenance, custodial) so that order of work and job progress is properly maintained.

- In collaboration with the Housing Organization and Planning area, coordinates staff training sessions for Housing facilities staff related to work functions, OSHA standards, safety and interpersonal communication, sexual harassment, and other topics as needed.

- In collaboration with the Conference Coordinator, coordinates facilities operations component of summer conferences for over 200 groups per summer with varying needs.

- Coordinates selection, training and evaluation of all direct reports and oversees the training and evaluation of all Housing Facilities Operations and Services staff.

- Works collaboratively with the Senior Associate Director for Administrative and Financial Operations and Associate Director for Asset and Project Management to create Maintenance and Repair long-range schedule and budget.

- Oversees area budget of $2.2 million in annual contracts and supplies and services.

- Coordinates the emergency callback system to provide 24/7 facilities services, including weekends and holidays.

- Serves as primary liaison for the Facilities Operations and Services area in dealing with intra-departmental communication and cross campus communication. Involved in Residential Life training.

Education and Experience

Equivalent to graduation from a four-year college or university and a minimum of five years experience in a professional-level operations and facilities management position in a university, campus center, conference center, hotel, or similar multicultural environment including two years of experience as an operations manager or supervisor responsible for management or supervision of daily activities in the areas of maintenance, custodial, grounds and includes short and long-term planning. Progressively responsible budget management experience required. Combination of education and experience may be substituted.

Knowledge, Skills & Abilities
-Ability to interpret technical procedures or regulations.
-Ability to write reports, business correspondence, and procedure manuals.
-Ability to effectively present information and respond to questions from groups of managers, customers, and the general public.
-Ability to work with mathematical concepts such as probability and statistical inference, to apply concepts such as fractions, percentages, rations, and proportions.
-Budget experience and administrative techniques related to the development and implementation of appropriate fiscal controls, personnel and appropriate methods of work planning, scheduling and coordination.
- Working knowledge of software applications such as MS Word, Excel, and/or Access
-Requires the ability to effectively establish and maintain cooperative working relationship within a diverse, multicultural environment.
- General knowledge of building maintenance trades (e.g., Plumbing, electrical, HVAC, painting, locksmith, etc.)

Preferred Qualifications

Required education is preferred in the areas of preferably in the area of engineering, Business/public administration, student personnel services, facilities management, or related area. The ideal candidate will have experience working in facilities in an educational setting and general knowledge of housing programs for a metropolitan university preferred. Experience working in a collective bargaining environment is preferred. Knowledge of OSHA standards a plus.

Posting Date
August 12, 2008

First Screening Date
August 26, 2008
This position is open until filled however, applications received after the first screening date will be considered at the discretion of the university.

For more information and required application, please log in to our Online Application Process at http://my.sjsu.edu/applicants/

Note To Applicant
Evidence of degree(s) or certification(s) may be required at time of hire. Every applicant who reaches the final level of interviews will be required to submit their fingerprints to the Livescan Prints Service through the University's Police Department. SJSU will pay all costs associated with this procedure.

Equal Employment Statement
SJSU is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender status, marital status, pregnancy, age, disability, or covered veteran's status consistent with applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities who self disclose.
Annual Safety Report
Contact Information
One Washington Square San Jose, CA 95192-0046
Phone: 408-924-2250 Fax: 408-924-2257 Email: hrsg@sjsu.edu
Human Resources

University Shared Values
Learning: Valuing education and promoting life-long learning.
Student and Employee Success: Placing our highest priority on academic success and personal growth.
Excellence: Setting the highest standards in all we do.
Integrity: Being honest, fair and accountable for our actions.
Diversity: Respecting diversity and recognizing the strength this factor brings to our community.
Community: Valuing collaborative relationships.






Copyright ©2008 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency