Office Manager/Administrative Assistant

Since its founding in 1997, MedVentive has remained true to its initial mission: deliver intuitive, technologically sophisticated software solutions that improve the quality and reduce the cost of patient care.  MedVentive delivers a fully-integrated suite of quality intervention, pharmacy management and point of care decision support tools, all built on a solid, risk-adjusted data foundation. Our solutions identify opportunities for care improvement; manage the intervention workflow of physicians' alerts and patient communications; and measure the results. MedVentive's solutions were developed by physicians and pharmacists working in the field, and coping with the pressures and challenges of managing in an at-risk environment. As a result, our Payer Performance Management System and Physician Management Intervention System incorporate more than seven years of real-world clinical feedback, workflow optimization, and physician validation.

The Administrative Assistant must have a positive and professional demeanor.  This individual must have high energy as she/he will be a prominent interface with employees and external entities.

PRIMARY RESPONSIBILITIES

The individual will be responsible for administrative support for MedVentive and will provide direct support to the President and CEO handling such matters as travel arrangements, scheduling, logistics, and preparation of Board material. The individual will serve as primary liaison to the Board of Directors and to building management.  She/he will provide administrative support to CFO, Human Resources, Sales, and other managers as needed.

Additional responsibilities include: Assume receptionist duties such as answering and directing phone calls, greeting visitors, signing for packages and sorting and distributing mail
 Coordinate space and mail box assignments for new employees. 

·  Responsible for service and supply contracts with outside vendors.  Ensure operation of equipment by completing preventive maintenance requirements.

·  Responsible for processing accounts payable and accounts receivable.

·  Act as primary liaison with building management including requesting access cards, keys, etc.

·  Order and maintain coffee and kitchen supplies.

·  Organize catering for departmental and company functions and meetings.

·  Main parking card and Charlie Card list and order passes as necessary.

·  Perform miscellaneous job-related duties as assigned.

QUALIFICATIONS

·  Proficient in Microsoft Word and Excel

·  Proven ability to exercise good judgment and handle confidential information with discretion

·  Must be highly organized, efficient and have excellent interpersonal skills.

·  Ability to be proactive and take initiative.

·  5-7 years experience in a similar capacity required.

·  B.S. degree preferred