Executive Assistant

Open Textâ„¢ (Nasdaq: OTEX; TSX: OTC), is the market leader in providing Enterprise Content Management (ECM) solutions that bring together people, processes and information in global organizations. Throughout its history, Open Text has matched its tradition of innovation with a track record of financial strength and growth. Today, the company supports almost 20 million seats across 13,000 deployments in 114 countries and 12 languages worldwide. We are looking for innovative, team-oriented individuals who embrace technology and the changes occurring in today's global marketplace.


Purpose of Position:


To assist the Executive Management Team to achieve departmental and corporate objectives by providing administrative and logistic support. Reporting to the Sr. Vice President, the Executive Assistant is responsible for maintaining schedules, departmental communications, meeting and conference call preparations, and other administrative duties for the Sr. Vice President and for other departmental managers as requested. The Assistant may be called upon to manage projects and may be involved in some aspects of Open Text’s Livelink Intranet as well as other duties, which may arise from time to time.


Primary Duties:


1. Keep informed of company and departmental changes in staff, organization and procedures.
2. Coordinate schedules, arrange for meetings, and make travel and other logistical arrangements.
3. Identify ways in which mangers of the department can operate more efficiently and implement administrative support system to assist in this.
4. Assist in the processing and tracking of departmental approvals for purchases, HR changes, travel and other areas.
5. Organize and manage departmental information on the company Intranet, including the design of workflows.
6. Work with each department manager to monitor monthly and quarterly expense and revenue rates and assist in implementing expense controls.


Skills and Knowledge:


• Strong interpersonal skills and customer orientation.
• Good listening skills in a telephone environment.
• Computer excellence with Microsoft Office 2003, to include strong skills in Visio, Excel & Powerpoint.
• Strong organizational skills with an ability to balance multiple projects in a fast paced environment.


Education:


The position requires a Bachelor’s degree, College diploma or equivalent experience.


Work environment:


General office environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.


Ceridian Talent Acquisition Practice


People are your most valuable asset. Assess, interview and hire top performers faster with support from Ceridian’s comprehensive talent acquisition services. Experienced professional recruiters can help you focus on strategic business initiatives, while we build the foundation of talent on which your organization’s reputation and success thrive.


We are pleased to be recruiting top talent for our client Open Text Corporation.


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