4979 - Facilities Manager

POSITION SUMMARY:
This position is responsible for the facilities management of all Software Engineering Institute facilities (4500 Fifth Avenue, CIC Suite, RAND Suite, Sterling Plaza Suite, and Washington DC Suites). This includes but is not limited to: capital projects management, shipping, receiving, daily maintenance, office space management, facilities related purchases, storage operations, and service contract management. The Facilities Manager supervises a team of coordinators and support staff (currently 9 employees) who are responsible for carrying out the support functions for the Pittsburgh facilities. The Facilities Manager is responsible for the coordination of the Software Engineering Institute facilities operation efforts with CMU Facilities Management Services, CMU Campus Design and Facilities Development, CMU Environmental Health & Safety, and various leased space building managers. These coordination efforts include daily maintenance, service contracts, emergency response planning and support, and capital project planning and implementation. The Facilities Manager shares responsibilities with the Security Manager for the Software Engineering Institute’s emergency procedures (i.e. the Facilities Manager leads the response for capital equipment and mechanical spaces emergencies and the Security Manager leads the response for life safety emergencies).  This responsibility requires the Facilities Manager to be available 24/7 year round

The Facilities Manager’s capital project responsibilities include: budget forecasting and management; conceptual design; management of architects, engineers, project managers, and general contractors; management of facilities related purchases such as furniture, identity signage and graphics; presentation and communication of capital projects, etc… The Facilities Manager simultaneously manages multiple large capital projects at different stages of completion. The average capital project work load ranges from $1.5M to $4M per year.

Education/Training:
Bachelors degree or equivalent combination of training and experience

Licenses:
Valid PA drivers license required to drive SEI rented vehicles between SEI facilities

Experience:
4 years of related experience in facilities management, facilities coordination and/or facilities maintenance; supervisory experience

Skills/Abilities:
In depth understanding and application of theoretical knowledge of facility management; ability to function competently in a team environment; excellent analytical, organizational, reasoning and problem solving skills; ability to interact effectively with campus community and internal customers; good verbal and written communication skills; computer literacy; ability to maintain accurate and detailed records.

Mobility:
Primarily mobile throughout all facilities; Ability to lift up to 30 lbs. ability to travel to other campus locations; may require some bending, stretching, pushing, pulling as well as lifting of furniture and other bulky items, etc.

Environmental Conditions:
Usual office setting with visits to off site storage facilities and construction sites; close contact with computer and monitor for long periods of time.

Mental:
Ability to pay close attention to detail, meet inflexible deadlines, remain calm during difficult situations, work under pressure and work with frequent interruptions.  Maintain a customer service personality at all times.

Other:
Occasional travel to other SEI facilities and the ability to occasionally work week-end and evening hours as required.  Must be able to pass a background check.  Is required to complete University Defensive Driving training upon employment.


ESSENTIAL FUNCTIONS:
(1) Manage daily facilities operations to include: Facilities database requests systems, work load and assignments to facilities staff, shipping and receiving, space utilization and assignments, storage operations, facilities purchases, general construction needs, coordination and communication with campus service providers, manage outside services providers, communications, improving practices and procedures, etc…

(2) Manage Capital Improvement Projects to include: budgeting and forecasting, predicting schedule and implementation, design, manage architects, engineers and project managers, manage general contractors, coordinate project with SEI internal personnel, coordinate security communications and scheduling for project completion, project presentations and communications, project bidding, selection of service providers and processing orders.

(3) Daily supervision of facilities staff members; one-on-one and staff meetings, goals & objectives, performance reviews, project planning reviews, general staff needs, etc…

(4) Develop and implement policies and guidelines regarding facility operations

(5) Miscellaneous duties as assigned


TO APPLY:
Careers@CarnegieMellon makes it easy for you to search for positions at
the SEI that match your interests, apply for positions electronically,
and create a Job Agent that will notify you by email when jobs that meet
your criteria become available.

Please visit the Careers@CarnegieMellon web site
( https://secured.kenexa.com/cmu/cc/Home.ss) to create a profile and
apply to this position (job number 4979).