Project Coordinator, Tech. Infrastructure Programs

Technology Infrastructure Programs -Project CoordinatorThe Technology Infrastructure Programs (TIP) group is looking for a Project Coordinator to support a wide variety of project activities. The successful candidate will need to establish collaborative relationships with Program and Project Managers in TIP and assist with activities needed to define, develop, and deploy projects and programs primarily related to the I.T. infrastructure. Duties will include compiling and analyzing project/financial reports, tracking project/program progress and results, coordinating schedules and activities, placing eProcurement orders for hardware / software supplies and services and other activities as described below. This position requires excellent communication skills as Project Coordinators may provide professional advice to best practices and procedures to project/program principals. Project Coordinators must have a working knowledge of databases, project management software, and project management methodologies.RESPONSIBILITIES: Assist Program and Project Managers with project tracking and reporting requirements. Create and disseminate information (Project Plan, related artifacts) to project team members. Monitor RPM, Remedy and other tools and assist Projects with capturing and updating project informaiton. Review RPM for compliance with management policies. Prepare and submit Purchase Orders and Capital Requests through eProcurement. Create and disseminate information (Project Plan, related artifacts) to project team members. Propose alternative solutions to identified gaps and obstacles in current project initiation and reporting processes. Monitor RPM, Remedy and other tools and assist Project Manager(s) with capturing and updating project information.Review RPM for compliance with management policies. Prepare and submit Purchase Orders and Capital Requests through eProcurement. Create or update Service Level Agreements (SLAs), Statements of Work (SOWs) and Recharge Agreements. Assist PM with ad hoc reporting requirements for management oversight. Develop and maintain project document library and other project/program repositories. Participate in project team meetings and assist in documenting action items, user requirements, and project updates.MIMINUM REQUIREMENTS:- Minimum 3 years project coordination experience including the following: budget management, resource hours reporting, procurement management and project tracking.- Demonstrate excellent oral and written communication skills- Strong organizational and time management skills- Strong analytical, summarization, conceptualization, and prioritization skills - Ability to initiate and drive process improvements- Strong negotiating and influencing skills- Ability to work independently with minimal supervision and within tight deadlines- Ability to manage rapidly and frequently changing priorities- Ability to communicate and interact effectively with all levels of management- Excellent organizational skills and detail orientation - Advanced, high level proficiency of Microsoft Office products (Visio, Word, Excel, Access, PowerPoint, and Microsoft Project)- Demonstrated understanding of the project delivery lifecycle - Exceptional customer service orientationPREFERRED REQUIEMENTS:- Knowledge of Lotus Notes, Clarity / NIKU, Remedy, MS Project and Ariba.- Background in financial processes including general ledgers, invoice management, capital/operating expense management and budget forecasting.This position consistently supports compliance and the Principles of Responsibility (Kaiser Permanentes Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state and local laws and regulations, accreditation and licensure requirements (if applicable), and Kaiser Permanentes policies and procedures.Kaiser Permanente is proud to be an equal opportunity/affirmative action employer. Additional Information Reference Code: 1035059 Position Type: Full Time