Administrative Assistant

Since 1963, Management Science Associates, Inc. (MSA), has been an international leader in analytical software and information-based systems. With 850 employees and over 40 years of continual growth, MSA specializes in data management and data warehousing, business analysis, media services, and custom workflow integration and software. Headquartered in Pittsburgh, Pennsylvania, MSA also has offices in New York; Chicago; Atlanta; High Point, NC; China; United Kingdom; and Malaysia.

 

Description Performs diversity of secretarial and administrative support that include a broad range of complex responsibilities involving confidential information, exercising considerable judgment and discretion, including but not limited to: prepares correspondence, evaluations, reports, meeting minutes; makes copies and sends faxes; receives and prioritizes mail; schedules meetings, conference rooms and food services for meetings; orders supplies; coordinates travel arrangements; answers phone and takes messages; maintains office records Responsible for the logging, scanning, and filing of all company contracts, agreements, NDA, etc. Prepares requisitions Coordinates highly-complex and highly-confidential office projects May assist in the training and work direction of other secretaries Effectively maintains office records in MS Word, MS Excel, and MS Access Proactively takes on additional responsibility Acts as a administrative liaison with internal and/or external sources Anticipates work requirements based on prior requests and instructions Proactively performs work without specific instruction to do so Will support members of senior management Backup for other admins in group Hours: 8:30 AM - 5:00 PM

Required Skills Minimum High school education or equivalent experience
AA degree in secretarial science or related two-year, formal course work may substitute for two years of experience Requires a minimum of six years overall secretarial experience Requires demonstrated ability to serve as sole administrative support for members of MSA management Experienced in having wide discretion, using independent judgment Must be an advanced user of MS Office including: MS Word, MS Excel, and MS Access MS PowerPoint, MS Internet Explorer, and Visio experience a plus  Working knowledge of outlook calendar and email needed Able to type 50 wpm with minimal errors Able to learn Visio (flow-chart software) Excellent written and oral communication skills Accuracy, attention to detail and multi-tasking abilities necessary  Excellent organizational skills a must Flexibility to work overtime when needed

As an international industry leader, we can offer you an exceptional working environment, salary commensurate with experience and an incredible benefits package including:Flexible working hours Casual dress Profit Sharing & Savings Plan (401K with matching funds) On-site massages A Floating Holiday in addition to Vacation and Eight Paid Holidays Free Parking Cash Bonuses paid for employee referrals Health, Dental, and Vision Plans, and Short and Long Term Disability

 

MSA requests that you apply for this position through our web site to ensures efficient processing of your application. Submitting a resume by email, mail, fax or through the apply button on a resume web site will cause relevant information to be missed.

 

Please use the following link to apply:   APPLY NOW


Your interest in our company is appreciated however, only candidates considered for interview selection will be notified.

Must Provide Base Salary Requirements Or Salary History For Further Consideration

EOE M/F/D/V