Purchasing Assistant

SUMMARY: 

 

Assists in the day to day operations of the materials department as directed by the Supply Chain Manager, inclusive of the acquisition of goods and services and maintains vendor information folders.  Buyer of materials used in the production process, packaging products as well as incidentals.  Compiles information and records used to prepare purchase orders.

 

REPORTING RELATIONSHIP:

 

This position reports directly to the Supply Chain Manager of ABC Window Company.

 

RESPONSIBILITY:

 

· Accomplishes various purchasing assignments that are fairly complicated in nature.  Requires the ability to understand materials requirements and bills of material.

 

· Expedites deliveries and ensures that materials, equipment and supplies are ordered and delivered in a timely manner.

 

· Compiles and verifies stock control records and inventory computations by comparing them to physical counts of stock, investigates discrepancies and adjusts errors.  Uses this information to determine stock and replenishment requirements.

 

· Prepares and issues purchase orders and maintains appropriate files.  Performs buying duties as necessary.

 

· Makes verification of defect and handles the return of materials to the vendor.

 

· Confers with vendors to obtain product information such as price, availability and lead times.

 

· Interfaces with all departments to resolve purchasing problems or issues.

 

· Strictly adheres to and actively supports all environment health and safety policies and procedures.

 

· Performs other related duties as required.

 

COMPETENCIES:

 

· Strategic Thinking:  Develops, communicates and converts strategy into plans that allow us to achieve our intended business results.

 

· Personal Development:  Actively participates in the performance planning process.

 

· Process Improvement:  Takes the initiative to eliminate activities that do not add value.

 

· Develops People:  Removes barriers that prevent others from achieving results. 

 

· Results Orientation:  Takes initiative to ensure successful results that exceed expectations.

 

· Building Teams:  Participates in team activities and recognizes the contributions of others.

 

· Communicates With Others:  Maintains effective communication with his/her peers and management. Complies with all policies, procedures and laws set forth by the organization, State or Federal Government.

 

· Customer Orientation: Responds with a sense of urgency to customer problems.

 

 

KNOWLEDGE AND SKILLS:

 

· Working knowledge of purchasing policies, processes and procedures.

 

· Knowledge of warehouse and inventory control procedures.

 

· Ability to negotiate best vendor terms, pricing and delivery based on specific budget and schedule requirements.

 

 

EDUCATION / EXPERIENCE:

 

High school diploma or equivalent, prefer Associates Degree.  Minimum two years related experience or have demonstrated knowledge, skills and abilities; computer literacy.

 

 

WORK ENVIRONMENT:

 

The work environment and physical demands described herein is a representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 



PHYSICAL DEMANDS:

 

While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand; walk; sit climb or balance and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 pounds.  While performing the duties of this job, the employee is frequently exposed to outside weather conditions.  The employee is occasionally exposed to vibration.  The noise level in the work environment is usually moderate.