Executive Assistant CEO

The Executive Assistant to the CEO will support the Chief Executive Officer in all aspects of daily business. The Executive Assistant will function as an advocate of the CEO. The ideal candidate will help maintain an organized and efficient office and operate independently as a forward-thinking multi-tasker who consistently produces high-quality, accurate work. Exceptional organizational skills and meticulous attention to detail are a must.  ESSENTIAL DUTIES AND RESPONSIBILITES Perform as Ambassador of the CEO; representing the CEO office with the utmost professionalism helping drive business while remaining sensitive to time constraints and daily work load Organizes and maintains appointment calendar with a comprehensive understanding of priority while protecting the CEO’s time Recognizes issues, rationalize and use good judgment when acting on behalf of CEO, other executives and the Company Candidate must be able to interact and communicate effectively with all levels of employees including Board Members, clients, visitors and vendors Learn and understand the Company’s products, services, procedures, processes and who to go to for what information Create presentations for Board Meetings, executive committee presentations and business reviews Meeting & teleconference coordination - Schedule & set-up of meeting room (onsite or offsite) and equipment for executive staff meetings, Board Meetings, client and prospect meetings, etc Board Member coordination assist and support all Board Meetings, communications, approvals, teleconferences Answer phones in a professional and courteous manner Screen phone calls, visitors and mail for CEO as necessary Manage Filing System for electronic and paper documents; centrally file and collect all pertinent contracts and agreements; adhere to document retention policy Compose, edit, and proof letters and memorandums Make business travel arrangements and create detailed itineraries for domestic and international travel Create and submit expense reports in a timely manner ADDITIONAL RESPONSIBILITIES: Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management Demonstrates high level of quality work, attendance and appearance Adheres to all Company Policies & Procedures and Safety Regulations Adhere to local, state and federal laws Additional responsibilities assigned by supervisor related to your position/department Ability to be flexible and willing to work extended hours when necessary Model the “St. John Wayâ€� Interacts with all levels throughout organization including employees and outside vendorsCOMPETENCIES: Adaptability Client Focus Communication Decision Making Embraces Change Honesty and Integrity Judgment Leadership Organization Planning Professionalism Time Management Thoroughness Self InitiativeEDUCATION/EXPERIENCE: BA/BS in Business Administration preferred 5-7 years of Business Administration Experience Highly proficient in Microsoft Office (including but not limited to Outlook, Word, Excel, and PowerPoint). Knowledgeable of computer and presentation equipment. Company: St. John Location: Irvine, CA 92614 Status: Full Time, Employee Job Category: Administrative/Clerical Company: St. John Email: Apply by Email