HR/Staffing Assistant

Job Summary: Provides administrative support to the HR team with a main focus on staffing.

 

Knowledge, experience, and skills required to carry out the job:

Must have good communication skills and maintain confidentiality, must be proficient in MS Word and Excel. Staffing or Administrative Assistant experience is a must! Highly self motivated and ability to multi-task is essential in this position.

 



Main Activities Carried Out

Submit and retrieve background checks

Schedule for Drug Screen & Physicals – Alcohol swab before sending person to the clinic, completion of 2nd injury fund form

Schedule Safety Council courses

Make calls when all background and Drug Screen results are in and schedule for New Employee Orientation.

Print and distribute online applications

Take and return calls for Recruiting Information sessions

Purge application files – kept on file for 1 year

Input new hires and rehires into AS400

Create and file new employee folders

Print Monster resumes and distribute, send post card if needed

Purge terminated employee folders

Have tankerman new hires complete the D&A questionnaire to be submitted to their previous employers

Coding of Safety Council and background check invoices

Relieve receptionist (front desk) as needed

File all paperwork located in the to be filed box (front desk)

Complete employment verifications

File applications and resumes

Make copies and distribute new employee packets to recruiters on day of New Employee Orientation

Write minutes for Strategic Team Meeting