Research & Database Coordinator / Administrative Assistant for Boutique Executive Search Firm

Executive search firm seeks a bright self-starter to coordinate research assignments, manage our database and assist the office with general administrative functions. We are a retainer-based boutique firm located in the Village, specializing in high-end executive positions for the design, retail, apparel, merchandising and marketing professions. It is a creative, fast paced and dynamic environment.

 

Key Responsibilities:

-Work with the firm’s President, Project Managers to liaise with outside Researchers to determine research strategy, identify target company information and potential source/candidate research for specific search assignments

-Track outside Researchers for timely delivery of work product and to oversee accuracy of incoming data and generate internal and external reports

-Maintain and populate our current database including acquisition, loading, upkeep and transformation of data from disparate sources, monitoring all incoming resumes and images and filing electronic and hard copies

-Administrative and clerical duties as assigned but not limited to the following:

·       Taking dictation of candidate summaries, references, job descriptions and target lists

·       Coordinating candidate resumes/folders, portfolios via email and messenger services

·       Supporting company controller (creating client invoices, mailing and filing of same),

·       Ordering of supplies

·       Answering of telephones

·     Providing “personal� assistance to owner of company who travels and maintains three residences.

Qualifications:

-Proactive, team player with a flexible attitude and ability to perform well under pressure

-Analytical, detail oriented problem solver with a demonstrated ability to meet deadlines

-Ability to prioritize and work in a self-disciplined, creative environment

-Internet researching skills a must, database management experience is a plus

-Excellent organizational, verbal and written communication skills

-College graduate with two or more years of experience in office support preferred

-Mac literate - Word, Excel, File Maker or other database knowledge is a plus

This is an ideal position for someone who is detail oriented as well as a creative thinker and thrives on managing accurate information and projects.  You will directly contribute to the firm's immediate and long-term growth, and assist in development of new business.  We provide a professional yet creative environment and are looking for the right person who will be a crucial part of our strong team.