Legal Secretary/Receptionist

Job Purpose:

Enhances attorney effectiveness by providing information-management support; representing the attorney to clients and others.  Employee will also handle equity line/loan closings. Compensation based on experience.

 

Duties:

 

* Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.

 

*Examines title abstracts and drafts title opinions under attorney supervision.

 

*Coordinates equity line/equity loan closings with clients and bankers.

 

* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.

 

* Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.

 

* Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.

 

* Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.

 

* Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.

 

* Maintains client confidence by keeping client/attorney information confidential.

 

* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.

 

* Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.

 

* Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.

 

* Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

 

* Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

 

Skills/Qualifications:

Documentation Skills, Meeting Planning, Supply Management, Telephone Skills, Office Experience - General, PC Proficiency, Verbal Communication, Internal Communications, Dependability, Professionalism, Client Relationships, Some Real Estate Experience Preferred But Not Required