Sr. Administrative Associate

 

At Elan, we hold a fundamental belief that our science has the potential to improve patients’ lives. Our pipeline of developing compounds and investigative therapies reflects our commitment to bring innovative products to patients with unmet needs in the areas of neurodegenerative diseases, autoimmune diseases and severe pain.

Elan’s commitment to patients is reflected in all that we do: we are a company driven by the knowledge that our work is important and the desire to make a difference. Elan offers prospective employees exciting challenges, unique opportunities for career growth, and a fast-paced environment that emphasizes innovation and achievement.

 

Primary Objective of Position:

 

To support the Vice President, Quality Assurance and Process Improvement and the Quality Assurance Leadership Team.

 

An ideal candidate for this position will be proficient in mastering varied responsibilities and must be a self-starter who is proactive, and able to prioritize and work in a collaborative team environment with minimal supervision. Good business judgment, excellent organizational and effective communication skills are essential. Must be extremely proficient on various software like Word, PowerPoint, Excel and Outlook

Candidate needs to have strong attention to detail and be flexible and adaptable. Effective communication with internal/external executives, administrative and other personnel to gather and/or convey information are also key. Information management will be critical. Candidate must have demonstrated the ability to handle confidential, complex and sensitive information. Will also proactively establish administrative processes and procedures to assist the VP and the department with projects and tasks.

 

Other qualities that will be essential to being successful in this position are the ability to work collaboratively with a wide range of people, to prioritize and execute assigned tasks flawlessly, while tackling each assignment with enthusiasm and full accountability for all tasks performed.

 

Responsibilities:

 Coordinate, schedule, support and attend departmental (onsite and offsite) meetings.Assist with activities and participation related to scientific meetingsMaintains calendars and schedules appointments
Makes domestic and international travel arrangementsScreens incoming phone calls, routes calls to proper individuals and takes messages; handles confidential messages and correspondenceSends and receives faxes, distributes faxes to appropriate partiesSends and receives emailsConducts basic research (such as literature searches); compiles, analyzes and summarizes information for reports and correspondenceMaintains standard financial records and prepares report summaries from retrieved informationInputs data to spreadsheets for budget development and maintenance, and monitors progress to budgetTracks project timelines in worksheetsCoordinates contracts with appropriate internal partiesAssists with special projects as requiredHandles routine matters to conserve supervisors timeProactively manages administrative aspects for the department Appropriately deals with sensitive and confidential information
Acts as an interface with external contacts concerning routine mattersCollaborates with peer group for process improvement and Company-wide events

 

Requirements:

 A minimum of five years supporting and managing day to day operations of an executive’s office8 years of administrative experience with increasing responsibility. 5 years supporting a senior executive.  Biotech and/or experience in a quality assurance department helpful.Excellent customer service and phone skills.Excellent power point and excel skills.Solid typing skills.Knowledge of office procedures and equipment.Knowledge of word processing software applications and calendar and scheduling tools.