Import/Export Coordinator

OBJECTIVE: 
 
The Import/Export Coordinator is responsible for ensuring all Clinical Trial Material (CTM) shipment documentation to and from sites locally and internationally adheres to applicable compliance procedures, country specifications and study parameters.  Assists in daily import/export activities such as coordinating customs clearance with US and foreign customs brokers.  Responsible for interfacing with other departments to provide guidance on import and export compliance related processes to ensure adherence to all government regulations.
 
ACCOUNTABILITIES: 
Generate sample requests for PDS, assist with imports of materials from TPC and communicate shipment status to appropriate internal functions and external vendorsCommunicate with the distribution CRO daily to facilitate ex-US shipments of Clinical Trial MaterialsMaintain tracking spreadsheets of export consignee lists for recordkeeping compliance regulationsDesign and develop study drug information documents for global permit applications that are in line with the study packaging planDesign and develop blinded commercial invoices for shipments that are in line with the study packaging plan and processes outling trade regulationsMaintain current files for recordkeeping compliance for import entries, export documents, courier shipment entriesRegularly perform an assessment on export documents (in-house vs. clinical packagers) with direction from Import/Export SpecialistLiaise with TGRD key functional areas (Clinical Supplies, Clinical Operations, Data Management) and CRO to ensure most efficient pathway for delivery of products used in clinical trials.Review documentation from customs brokers and freight forwarders to ensure company instructions are being followed and shipments are delivered in a timely fashionSupport budget management by reviewing incoming invoices from freight forwarders and/or customs brokers versus agreements or task orders  
EDUCATION, EXPERIENCE AND SKILLS: 
 
Required:
High school and minimum 2 years experience in material management, project planning, clinical supplies or logistics, including 1 year experience in importing and exportingComputer database and spreadsheet experience  Desired:
Bachelors Degree, preferred in Business or ScienceClinical Trial Material Logistics experienceWorking knowledge of US Export Administration Regulations and Customs Regulations, Import/Export documentation and recordkeeping Skills and Knowledge
Strong written and verbal communication skillsStrong general business and business application knowledgeExcellent training, listening, diagramming and documentation skillsPromotes a spirit of cooperation, trust and respect within the team and with othersDemonstrated ability to focus on project work and efficiently bring projects to completionDemonstrates independent troubleshooting and problem solving. Analytical skills - able to identify the critical issues of problems, determine the cause and recommend solutions  TRAVEL REQUIREMENTS:
 
Ability to drive or fly to various meetings/ client sites - limited overnight travel. Some international travel may be required.  Approximately 5% travel.
 
 
 
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We are an equal opportunity employer.
www.tpna.com
 
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